Document Controller

Here at Balfour Beatty, our work inspires communities and advances society. Our commitment to sustainability looks even further generations further. Join our Power Transmission & Distribution team as a Document Controller based in the South East of England area and you'll be part of our legacy.

Role Profile:

To manage and control all project document flow to ensure accurate registration, revision, resubmission and storage of all project documentation, and accurate liaison with site team, design team, subcontractors, customers, external suppliers and work winning staff; QA checking documents prior to submission; Archiving of project documentation following project close-out;

To provide subject matter expertise and coaching on the use of documentation control systems to relevant teams and subcontractors.

Ideally, the successful candidate should live within a commutable distance of the two project sites; Little Horsted & Wallend.

On a day to day basis, you will be responsible for:

• Managing the requirements for document control on the project to ensure implementation and compliance to standards established within the Business Management System (BMS);
• Identifying contractual requirements in relation to document control;
• Ensuring accurate control of documentation from pre-construction through to completion and archiving;
• Liaising with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met;
• Ensuring that procedures are fully implemented in order to meet requirements of the BMS and other documentation and information systems;
• Managing business archiving such that all documentation is stored efficiently and can always be accessed and referenced;
• Working to continuously improve and enhance procedures and systems utilised for document control;
• Providing feedback such that design and project managers are fully aware of all documentation issues;
• Understanding and carrying out the role specific requirements of the Business Management System and help to identify opportunities for improvement;
• Implementation and understanding of ISO19650
• Supporting in compilation of H&S file;
• Living the Balfour Beatty Values;
• Ensuring a relentless focus on Zero Harm.
• Promoting Right First Time across the company.

Personal Qualities & Experience:

• Understanding of IT systems and EDMS used in document control;
• Good experience of document control;
• Good understanding of BIM;
• An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business;
• Good interpersonal and communication skills;
• Determination to see tasks through to completion, with excellent planning, time management and organisation skills;
• Experience of co-ordinating the work of others.

Day in, day out, our skilled and dedicated teams deliver a range of proactive and reactive services which support a reliable and safe supply of power flowing to millions of homes and businesses around the world. Our contracts range from £50,000 schemes to £100 million plus major projects.

Our people are our biggest asset and we focus on recruiting, training and developing the people who can apply innovation to deliver the infrastructure of the future. We nurture these talents, offer a great benefits package and continually invest in developing the skills of our people at every level.

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions.

With experience and expertise across the full spectrum of the electricity grid our teams have capability across overhead lines, cable tunnels, distribution networks and substations.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support clients in the development of some of the world’s most ambitious power transmission and distribution projects.

We operate according to our Build to Last Values of Lean, Expert, Trusted, Safe and Sustainable.

We support each other to deliver and succeed, placing equal value on all perspectives by embracing diversity and inclusion. Together we deliver powerful new solutions, collaborating with governments, our customers and partners to shape thinking, create skylines and inspire a new generation of talent to be the change-makers of tomorrow.

Balfour Beatty is a corporate signatory to WISE (Women in Science & Engineering). Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture. We are a member of the workingmums.co.uk Top Employers' Charter through which we demonstrate our commitment to enabling parents to progress and enhance their careers whilst managing the challenges of family life.

Balfour Beatty is also Gold Award holders in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.