Document Controller

Position: Document Controller

The company are specialists in washroom and interior fit out. Their projects are delivered with a professional and personal touch.

The role and responsibilities will include but not be limited to:

• Assisting the Office Manager with any ad-hoc work as and when required

• Updating the company Contact/Telephone List.

• Maintain and control a secure Document Register (3.22).

• Issue Documents / Drawings from Procurement Manager, Project Manager or Design Co-Ordinator onto

Client Electronic Document Management System (EDMS) Portal and update the relevant project document

submittal register

• Assist in maintaining the Business Management System (BMS) to ISO standards and issue updated

process to staff.

• Maintain and update company accreditations and PQQ request from Clients.

• Update and maintain the Company’s filing system to coordinate all the office and site administration in line with

the BMS.

• Prepare and issue site folders for Operational handover before each project

• Scanning delivery notes from projects onto the rox server

• Update and log all raw materials including FSC materials of input and output in m3 (volume) onto FSC/C02

Environmental Impact Register.

• Maintaining the office conditions including annual service of fire, electrical and intruder services.

• Carry out general administrative duties within the office

• Be first point of contact for the Company to visitors in the office or answering calls

• Maintaining all deliveries to offices and outgoing.

• Maintain the Company’s archive system and processes.