Document Controller

Livingston Building Services are a leading provider of M&E Services, providing our clients with innovative M&E engineering solutions. Our continued success requires commitment from everyone, whatever their role. Everything we do we need to do well, enabling us to consolidate our position as a leading player in an extremely competitive market. In return for your commitment, the company will continue to implement its vision to create environments for people to thrive.

We currently require an Experienced Document Controller to work supporting the Livingston business. This is a varied role that requires strong administration skills as well as having the ability to communicate across all levels. 

Ideally you will have worked within the construction industry and experience of working in a busy administrator role.  We are looking for highly enthusiastic and motivated individuals who can adapt to new procedures and enjoy working in a team environment.

Key Duties

• Efficiently manage receipt of project information, drawings and correspondence
• Document control for project information / drawings
• Maintain and administer project information and upload on Union Square/Deltek 
• Provision of administrative support to site staff including all typing / filing / archiving / photocopying / scanning
• Receiving telephone calls / email enquiries and responding accordingly
• Assist to resolve any basic IT issues within the site and escalating to Group IT department where necessary
• Ensure all reports and forms are correctly presented, completed and/or returned by due date
• Maintain efficient and effective systems and procedures, ensuring all company policies are followed in line with the Management System
• To liaise at all levels, particularly with the client teams. Central point of contact for internal clients/external parties involved in the projects.  
• Distribute communications and documents following a set protocol and assist reactively with requests for information.  
• Chasing outstanding information from all involved in projects
• Collation and completion of O&M manuals
• Offer an enthusiastic, self-reliant approach to meet job responsibilities and accountabilities

Personal Attributes:

• Strong Document Controller skills including being able to effectively organise their workload.
• Experience of Document Controller in a busy environment.
• The ability to use Microsoft Word and Excel. 
• Good communication skills, being able to communicate well both internally and externally with all levels of employees.

Benefits

• 5% Employers pension contribution
• Second opinion private GP services
• EAP programme
• Employee benefits porthole
• Electric car scheme
• Cyle to work scheme
• Annual holidays: 25 days plus 8 public & ½ day additional holiday for your birthday

Valuing People at Livingston

Livingston is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity.

One of our core values is to ‘Value People’. We are passionate about investing in people and genuinely take care about what we do and how we do it. This ensures that the working environment, staff, suppliers and the communities we serve always remain at the front-of-mind.

Put simply, a diverse and inclusive workforce opens our business up to a much wider talent pool and greater innovation and creativity through teams with different experiences, backgrounds and education.

Location: On-site