Document Management Specialist

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As a Document Management Specialist your main responsibilities will be:

• Database Management:
  
  • Organize and manage the Zotero database for storing and retrieving documents.
  • Ensure all documents are accurately tagged with relevant metadata for easy searchability and reference.
• Document Tagging and Categorization:
  
  • Develop and implement a robust tagging system that encompasses various document types, topics, and relevance.
  • Regularly review and update tags and categories to reflect changes in document content and focus areas.
• Metadata Management:
  
  • Input and manage detailed metadata for each document, including authorship, publication date, title, and source links.
  • Ensure accuracy and completeness of metadata for efficient document retrieval and analysis.
• Document Collection and Archiving:
  
  • Continuously update the database with new documents, revisions, and updates.
• Training and Support:
  
  • Provide training and support to team members on how to use Zotero effectively for their research needs.
  • Develop user guides or documentation for reference.
• Collaboration and Communication:
  
  • Collaborate with internal teams to understand their document access and retrieval needs.
  • Communicate effectively with team members to facilitate information sharing and research efficiency.

You’ll have relevant experience in:

• Bachelor’s degree in library science, Information Management, or a related field. – Experience over qualification.
• Proven experience in Document Management or library services, with a strong preference for experience with Zotero.
• Experience in a regulatory, legal, or technical environment, dealing with complex documents.

Disability confident

As a member of the disability confident scheme, DFT guarantees to interview all candidates who have a disability and who meet all the essential criteria for the vacancy. In cases where we have a high volume of candidates who have a disability who meet all the essential criteria, we will interview the best candidates from within that group.

DFT guarantees to interview veterans or spouses / partners of military personnel who meet all the essential criteria for the vacancy. In cases where we have a high volume of ex-military candidates / military spouses or partners, who meet all of the essential criteria, we will interview the best candidates from within that group.

If you qualify for the above, please notify us on PSRapplications@publicsectorresourcing.co.uk.

We will be in touch to discuss your suitability and arrange your Guaranteed Interview.

In applying for this role, you acknowledge the following, this role falls in scope of the Off Payroll Working in the Public Sector legislation. Any rates of payment quoted will reflect the gross rate per day for the assignment and will be subject to appropriate taxes and statutory costs. As such the payment to the intermediary and your income resulting from this contract will be different.

Please be aware that this role can only be worked within the UK and not Overseas.