Address
Form of work
SalaryThe successful candidate will lead the firm's Document Production Team in a supervisory capacity as well as completing the duties of the Document Production role.
Core duties are:
Team Lead/Project
Effectively managing the workflow of the Document Production Team and supporting the Secretarial Manager in supervising the Document Production Team;
Establishing and maintaining close communication with the Secretarial Manager, seeking guidance where required and providing regular updates;
Liaising with internal clients as necessary and promoting the Document Production service to all areas of the business;
Annual Terms of Business project involvement;
Template and style document management;
Collation and communication of team stats;
Provide expert assistance to the team; and actively identify opportunities to streamline current working procedures and participate in a continuous improvement framework for the department.
Document Production
Creating, formatting and updating a wide range of complex documents, reports, spreadsheets and presentations;
Transcribing audio files;
Converting documents into house-style using branded templates and styles;
Use track changes and other software (e.g. Litera Compare) in order to produce comparison documents as required;
Converting of PDF documents;
Troubleshooting problem documents; and
Proofreading and quality checking the above.
Skills/Qualifications
Previous Team Lead/Supervisor experience is essential;
Excellent keyboard, digital dictation and legal secretarial skills;
Excellent communication, organisational, team and interpersonal skills;
Attention to detail is a must, along with confidentiality;
Ability to work on own initiative and prioritise own workload;
Flexible and dependable;
Ability to work to tight deadlines and remain calm under pressure;
Ability to multi-task;
Advanced knowledge of Microsoft Office and other in-house software packages in use; and
Ability to build and maintain strong relationships in a confident & professional manner.
Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.
