EA/Office Manager

My Global client based in Mayfair are now looking for a EA/Office Manager to join their dynamic team in the West End. This really is an exciting opportunity for you.
EA/Office Manager
The role will support 3 Exec team members based in the UK. Key responsibilities will include:
Organizing meetings and scheduling callsManaging calendarsPreparation for meetingsMaking travel arrangements and detailed travel itinerariesPreparing expense reportsExpense report reconciliationPreparing presentationsActing as a point of contact among executives, employees, clients, and other external partnersWorking closely with all the company's Executive AssistantsProvide support to the property management team as neededProvide support to the investment/development team as neededAssist in the coordination of broker events, gifts for such events, or year-end holiday giftsOrganize, maintain, and file electronic & hard filesHelp maintain historical cost library if neededSort, process, and code invoices for the Development Manager if neededCoordinate insurance policy updates and renewals
Oversee and support all administrative duties in the office and ensure that office is operating smoothly. Key responsibilities include:
Organize and prepare onsite meetingsManage the schedule for our conference/board roomsAct as point person for office equipment maintenance, post, shipping, supplies, and equipmentCoordinate guest and vendor access to the officeCoordinate with IT department on all office equipmentAssist with new employee onboardingPartner with HR to maintain office policies as necessaryCoordinate travel for employeesHelp implement and maintain the company's ESG office policiesAssist with marketing and 'swag' coordinationEnsure the kitchen is stocked with food and beverages for employeesManage relationships with vendors, service providers, and office landlordParticipate actively in the planning and execution of events within the officeMonitor and maintain office suppliesEnsure security, integrity, and confidentiality of dataMaintain a safe, secure, and pleasant work environment Personal Attributes:
Entrepreneurial, proactive, and self-motivated individualDemonstrate critical thinking skills in a fast-paced environment and have excellent written, verbal, and interpersonal communication skillsAbility to prioritise and manage multiple competing tasksCollaborative, team-oriented individual with a strong sense of integrity, professionalism, and ability to assimilate into a strong team cultureWell-developed organisational skillsShows great attention to detail If applying via the OA website please send to me directly on (url removed)
This opportunity is being advertised by the Office Angels West End team.
Thank you for your interest in this role. All successful applications will be contacted within 5 working days. Due to the high volume of applications we receive we do ask for your patience to wait to hear from the consultant rather than to call us directly.
If you have not heard after 5 working days then unfortunately we were unable to consider your application on this occasion.
Office Angels West End branch look after roles in the following locations and all areas in between: Oxford Circus, Oxford Street, Covent Garden, Tottenham Court Road, Euston, Regent Street, Piccadilly, Leicester Square, Camden, Bond Street, Marble Arch, Marylebone, Mayfair, Baker Street, Edgware Road, Regents Park, St Johns Wood, Primrose Hill, Paddington, Hampstead.
Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer.
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