Equipment Administrator

Subsea7’s offshore operations in the global energy sector span over five decades, successfully completing over 1000+ projects.

Our Pipeline Group has a presence in multiple locations around the world, including our world-class Global Welding Development Centre in Old Kilpatrick near Glasgow. Our technical expertise allows us to deliver pipelay projects regardless of the geographical location.

In this varied role you will be one of two Equipment Administrators based at our Pipeline Group global warehousing and distribution facility based in Clydebank, Glasgow.

Responsibilities include administering the processes for procurement, equipment management and logistics support to enable the safe and efficient co-ordination, control and movement of equipment and consumables to worksites and vessels in both UK and global locations.

The role will report to the Equipment Support Manager and also provide assistance to the wider team of equipment and logistics personnel.

It will interface with other business areas such as Supply Chain Management, HSEQ, Facilities, Project, Support functions and external contractors and organisations.

What will you be doing?

Responsibilities include administration and document control and will typically include creating purchase requisitions, assisting in workshop documentation control and certification, supporting the workshop MS Teams and Sharepoint sites and maintenance of systems and certification updates. Also:

• Provide administrative support during the ‘ready for operations’ phase of project delivery.
• Creating purchase and service requisitions
• Update and maintain tracking systems which provide an effective system for managing the procurement of equipment, spares and consumables for operational sites and vessels.
• Ensure the administration process is in place to maintain the Equipment Management System.
• Support logistics personnel to process equipment movement to and from sites and vessels, ensuring manifests provide accurate equipment location summary and reports.
• Maintain external hire records.
• Electronically convert paper documents.
• Upload data to SAP and SharePoint systems.
• Issue monthly calibration reports to responsible person on sites.
• Liaise with responsible person on sites to monitor calibration dates are met.
• Maintaining records of Technician’s annual leave and process timesheets.
• Maintain safety records and site activities records and issue reports.
• Participate in inventory checks and internal/external audits.
• Attend and make effective contribution to progress meetings, record and distribute minutes.
• Contribute to the development and improvement of systems, procedures and processes.
• Perform any other relevant duties as required to support the business.

What experience would we like you to have?

Please note, if you don’t tick all the boxes below but feel you have some of the relevant skills and experience we’re looking for, please do consider applying. We would encourage you to apply with a CV that highlights your transferable skills and experience.

• Experience within a similar support role, ideally within an operations / logistics environment.
• Effective communication skills, both verbal and written, maintains positive and collaborative relationships with a diverse group of stakeholders, vendors and colleagues.
• Numeric and analytical skills and the ability to work with detail and accuracy.
• Pro-active planning and organising skills, able to identify and effectively prioritise workload and successfully meet multiple, often competing deadlines.
• Demonstrates initiative and ownership to work unsupervised, will support wider team activities.
• Flexible to adapt to changing priorities within a fast-paced 24/7 global business.
• Pro-active with a solutions-based approach, willing to challenge the status quo.
• Committed to continuous improvement, identifies and drives change opportunities.
• Proficient in the use of IT systems including Microsoft Office.
• Experience with SAP and equipment procurement and stock control (ERP).

What do we offer?

• Career Development – As well as being able to offer a wide variety of projects to work on we have a dedicated personal development scheme and are committed to developing our people, to allow them to progress their career through the organisation.
• A Sustainable Future – Subsea 7 have been committed to the evolving energy sector for over 10 years. As the energy sector continues to evolve, Subsea 7 are playing a proactive role in developing emerging energy markets. These markets include: decarbonising offshore oil and gas, floating wind, carbon capture and storage, offshore green hydrogen production support and decarbonising our own operations.
• Flexible working – we offer a flexible working environment with hybrid working options available to any successful candidate.

What do we offer?

• Career development – with access to a range of learning and development opportunities, as well as being part of a culture that encourages growth and development
• Flexible working – lots of our people work flexibly in different ways. Whether it’s hybrid, part-time of flexitime working. We can’t promise to give you exactly what you want, but let’s have a discussion to see how we can make it work.
• Enhanced maternity/paternity leave/adoption leave
• A fantastic benefits package – which includes a generous holiday allowance, pension scheme, discounted health and wellbeing packages, electric car salary sacrifice scheme and more.

Who are we?

We are Subsea7, a global leader in the delivery of offshore projects and services for the energy industry. We make offshore energy transition possible through the continuous evolution of lower-carbon oil and gas and by enabling the growth of renewables and emerging energy.

At Subsea7, we are looking for people who think differently. We want people who can bring new ideas and who are willing to take on challenges that will enable us to make a positive impact on a global stage.

In turn we will lift you up and encourage you to go further. Onshore or offshore, embark on a journey of opportunities, continuous learning and development.

Start your journey with us today.

An environment where you can thrive

We recognise that having a diverse team makes us a better, smarter team. Diversity is something we value and regard it as key to our success.

We encourage new ways of thinking and celebrate our wide range of skills that help us continually challenge the status quo and inspire innovation. An inclusive and diverse environment fosters creativity, improves decision-making and introduces new ways of thinking.

Our people are at the heart of what we do at Subsea7 and we are committed to creating an environment where everyone can thrive. Fair employment practices, fair treatment for all individuals and equal opportunity on the basis of merit are the foundation of how we work and develop together.

What happens next?

If you would like to apply for this role, simply click the Apply button found on this page.

You may be prompted to set up a profile with us. It’s quick and easy to do. Or, if you have already created a profile with us, simply log in and submit your application.

Here are 3 top tips to help you submit a successful application:

• Make sure your CV is up-to-date and highlights the transferable skills and experience you can bring to this role.
• We would encourage you to include a cover letter as part of your application. It’s your chance to tell us why you would be a brilliant addition to our team.
• Take your time with your application and check there are no errors such as spelling mistakes.

Once you have submitted your application, we will be in touch as soon as possible with next steps.

To find out more about Subsea7 visit our website here.

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