Estates Monitoring Assistant

Here at Portsmouth Hospitals University NHS Trust, we are proud to provide expert, compassionate care for our local population. We are ranked as the third in the country for research, embedding education and training across the organisation. Our main hub is the Queen Alexandra Hospital, which is one of the largest hospitals on the south coast employing over 8,700 staff.

Our patients come from all walks of life and so do we. We hire great people from a wide variety of backgrounds because it makes our hospital stronger. If you share our values and our enthusiasm for getting it right for patients, colleagues, and our community, you will find a home at Portsmouth Hospitals University NHS Trust.

An exciting opportunity has arisen in the Estates and Facilities Department. We are seeking a self-motivated, enthusiastic and flexible individual who will carry out the role of Estates Monitoring Assistant within the Hard FM Team. If you are trade qualified in building services, patient and customer focused, with a passion to succeed, while also seeking a role in healthcare, this could be a suitable opportunity for you.

The Estates and Facilities Directorate consider this to be a key position and are looking for someone with real passion for the role to provide key support in estates matters across the Trust and monitoring of our PFI contract. We require a strong team player, who is proactive, flexible, and generous in sharing their knowledge with others, willing to expand their technical and engineering knowledge and skills through training and development and has a real commitment to take the quality function forward and contribute to the Directorate’s success. You will also have experience of working within a customer focused environment and maintaining effective professional working relationship with internal and external colleagues.

You are required to have a general understanding of engineering or construction principles and will be expected to develop their knowledge of healthcare facilities’ maintenance and engineering gained through on the job training and general experience. Training opportunities will be made available according to the background of the right candidate.

The role of Estates Monitoring Assistant is to provide support to the Hard FM service ensuring a safe, efficient and well-maintained estate, monitoring the performance of the Estates Hard Facilities Management (FM) services under the Private Finance Initiative (PFI) contract and our campus portfolio.

You will be required to undertake planned and random auditing, using audit tools where necessary, of the Hard FM services provided in Trust commissioned contracts, including undertaking any required investigations and inspections of the facilities. You will be required to use this information to input into the Trust reporting governance process.

You will assist and lead where necessary, on the preparation of data in support of contract variations.

The Estates Monitoring Assistant will have excellent communication and inter-personal skills, together with the ability to work as part of a team to undertake a wide range of tasks and to comply with reasonable requests and instructions in order to accommodate the needs of our customers

We will assist you to develop as an individual by taking personal learning responsibility.

Qualifications
Essential

• Completed a recognised apprenticeship in either an electrical/mechanical/building related discipline.
• GCSE Grade C and above in English Literature, English Language and Mathematics.
• Knowledge of MS Office applications by appropriate course or equivalent experience.

Desirable

• ONC/BTEC/A Level in electrical/electronic/mechanical/building engineering related discipline or equivalent.

Experience
Essential

• Experience of carrying out quality assurance audits.
• Experience of carrying out audits against standardised documentation.
• Trade experience in electrical, mechanical, or building.

Desirable

• In-depth working experience of FM services in the hospital setting.
• Experience of working on electrical, mechanical services, building.
• Experience within the health service, or related area for a minimum of 1 year.

Skills and Knowledge

• Ability to conduct audits, compile information, and prepare reports.
• Skill in organising resources and establishing priorities.
• Skill in the use of computers, preferably in a PC, Windows-based operating environment.
• Ability to design and implement systems necessary to collect, track and analyse data.
• Ability to communicate effectively, both orally and in writing.
• Ability to develop, plan, and implement short- and long-range goals.
• Ability to develop and maintain record keeping systems and procedures.
• Knowledge of Estates Facilities Management services.
• Knowledge of electrical, mechanical services, building fabric ideally within a healthcare setting.
• Presentation skills.

The health and wellbeing of our staff is at the forefront of everything we do. We are proud to be able to offer our staff some fantastic benefits including our on-site Nursery, access to our free Beach Hut for those long summer days, our on-site Wellness Centre including a gym and a swimming pool, access to our fantastic staff networks including LGBTQ, Race Equality and DisAbility, and awards ceremonies to recognise your achievements. We believe we can offer support to all of our staff when they need it the most.

We welcome the unique contributions that you can bring in terms of your education, opinions, culture, ethnicity, race, sex, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, disability, sexual orientation, and beliefs.