Event Logistics Coordinator

Event Logistics & Operations Coordinator

IMMEDIATE START

• 26k- 32k based on exp
• Full Time
• Permanent role
• The role is primarily office-based but with a flexible remote working policy and the potential opportunity for international travel as the role develops
• Guildford Based

Our client is an expanding Tech based company in Guildford. They are now recruiting for an experienced Events Logistics & Operations Coordinator.

The primary responsibility of this new role is to manage all logistical aspects of technology at Event venues worldwide, ensuring the requisite equipment and personnel are present for successful deployments.

Key Responsibilities:

• Liaise with relevant internal and external parties in a timely fashion
• Maintain an accurate and up-to-date calendar of deployments capturing all relevant details including deadlines
• Develop and manage checklists and forms, detailing the transportation, setup, retrieval and return of equipment and personnel
• Ensure availability of all necessary technology equipment and onsite personnel
• Develop and maintain standard operating procedures for best practice process, ensuring all deadlines are met
• Prepare budgets for each deployment and reconcile costs post-deployment
• Identify and implement improvements to maximise efficiency in end-to-end process
• Foster positive relationships with partners to enhance collaboration
• Manage inventory and ensure all necessary equipment is available
• Ensure equipment is checked to ensure functionality and troubleshoot any issues prior to dispatch
• Coordinate the timely transportation and storage of technology assets from/to multiple warehouse locations
• Liaise with clients to understand requirements, including venue specifics
• Coordinate and book international/regional transport and accommodation
• Be the primary contact for onsite
• Check and approve invoices and expenses claims

Requirements:

• Experience in Event Logistics coordination, preferably in the technology industry
• Highly organised with meticulous attention to detail.
• Self-managed multitasker, unphased by the pressure of deadlines
• Excellent communication and interpersonal skills
• Ability to work under pressure and solve problems in a fast-paced environment
• Computer literacy including Microsoft

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.