Events Assistant

Events Assistant

• Temporary position
• Starts Monday 27th May 2024 until 31st March 2025
• 37 hours per week
• Normal working hours 9am to 5.30pm Monday to Friday
• Working 5 out of 7 days - when events are on you will be required to work weekends/evenings/ bank holidays
• Bournemouth & Poole locations
• Ideally you will drive, or on a reliable public transport route for these locations.

During the events there will be some physical work required, helping setting up the events, help with loading and unloading vans and signage.

Purpose to improve the quality of life of local residents

Helping to deliver safe and exciting festivals across the Bournemouth, Poole location

Tasks

Provide administrative support in approving over 450 externally organised outdoor events per year to ensure they deliver a safe and enjoyable experience. Provide administrative support to the events team to deliver all run outdoor events and festivals across Bournemouth and Poole.

Key Responsibilities

• Liaise with the Events team, various departments and external stakeholders in administrating events to ensure they have the documentation and approvals to organise events in a safe and enjoyable environment

• Get quotes for supplier services for events and help administer major supplier and event organiser contracts

Specific Qualifications and Experience

• Able to adapt, understand and apply organisational administrative processes and procedures

• Experience of working in a busy environment, forward planning and adapting to changing environments

Personal Qualities & Attributes

• Ability to communicate and thrive in a team environment
• Good administrative skills and attention to detail
• Good at gaining and building rapport in customer facing environment
• Encourage and listen to new ideas from everyone and be positive about change
• Share open and honest feedback in a constructive manner

Knowledge/ Skills /Education

• 2 A levels, NVQ 2/3 in Business Administration (or equivalent experience)
• Good knowledge of ICT including Excel, Word, Outlook and other programmes relevant to the role
• Straightforward collation and analysis of data
• Prepare engaging presentations using a clear brief
• Prepare clear and succinct meeting notes
• Experience of diary management for senior officers
• Attention to detail with the ability to proof read
• Creativity and Innovation
• Use effective interpersonal skills to develop solutions to a range of practical problems

Relationships

• Build supportive, positive and trusting relationships with others
• Seek to resolve any barriers to collaborating with others by communicating openly and challenging unhelpful behaviour
• Appreciate diversity in both customers and colleagues and consider their specific needs

Decision making

• Make evidence based decisions within set procedures, escalating to a manager where appropriate