Events Assistant

Morgan Hunt is currently working with a London based Membership body in search of a permanent
Role offers a salary of £29,475 per annum and 50/50 hybrid working from the London Office

Key responsibility of the new Events Assistant:

• Working with the Events Manager and Events Executive to coordinate events across
  Organisation and maintain the working relationships with the organisations members through the
  delivery of events including roundtable discussions (breakfasts, lunches, and dinners), launch
  events, webinars and virtual roundtables, conferences, dinners, and receptions.
  
• Lead on a number of roundtables at different seniority levels, both virtually and face to face,
  from planning to on-the-day delivery and provide logistical arrangements with both member
  hosts and/or external venues to ensure events run smoothly (some flexibility in hours will be
  required)
  
• Create and circulate invitations for roundtable events, using the CRM system, automated inhouse system (Force24) and Outlook
  
• Events administration in the lead up to events, including production of event collateral -
  name badges, agendas etc., circulation of papers and joining instructions to internal and
  external contacts, managing enquiries about the event.
  
• Point of contact for event participants and responding to roundtable events related queries
  as required for both internal and external stakeholders.
  
• Assist with managing the events app with accurate information on larger events -
  updating the app as appropriate for each event and ensuring it is accurate and accessible on
  the day.
  
• Assist with flagship events: Annual Dinner, International Conference, Annual
  Conference, Future Leaders' Dinner, National Conference. Taking on a key role for each
  event, including registration and attendee communication, venue and catering,
  AV/Production company liaison, conference app, and sponsors and exhibitors.
  
• Staff the flagship events, including additional time (often outside of office hours) for set up.
  
• Help maintain the CRM system of member and non-member delegates for events,
  with a pro-active approach to ensure accuracy and attention to detail in all areas.
  
• Assist the Events Executive with management of external suppliers, sourcing new contacts and obtaining competitive quotes, including venues for flagship events.

Previous experience and skills of the new Events Assistant:

• Ability to work effectively in a fast-paced team environment
  
• Events or administrative experience within a professional environment
  
• Able to effectively prioritise workload and multitask various projects simultaneously
  
• Ability to quickly establish effective relationships with colleagues and senior individuals
  across a range of organisations
  
• Adaptability and reliability with a strong 'can do' attitude
  
• Excellent written and oral communication skills
  
• High attention to detail
  
• Willingness to travel within the UK and work extended hours (including evenings) when
  required
  
• Flexible approach to tasks and responsibilities
  
• Calm demeanour with ability to work under pressure
  
• Familiarity with Microsoft Office (Word, Excel, Outlook)
  
• Familiarity with CRM systems

This role moves into the interview stage next week, please apply as soon as possible.

Morgan Hunt is a multi-award-winning recruitment business for interim, contract and temporary recruitment and acts as an Employment Agency in relation to permanent vacancies. Morgan Hunt is an equal opportunities employer. Job suitability is assessed on merit in accordance with the individual's skills, qualifications and abilities to perform the relevant duties required in a particular role.