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Form of work
SalaryRole: Events Coordinator
Grade and Salary: Grade 5, £25,138 - £28,759 per annum
FTE and working pattern: 1 FTE, 35hrs per week, Monday - Friday
Holiday Entitlement: 28 days annual leave plus 9 buildings closed days (and Christmas Eve when it falls on a weekday)
Purpose of Role
The National Robotarium Events co-ordinator will support the Business in promoting all aspects of Robotics and AI through events within the facility and actively plan and support all events attended by the National Robotarium team at external venues.
Key Duties & Responsibilities
- The Events co-ordinator will assume responsility for accepting and scheduling all booking requests for the facility events spaces using the National Robotarium software.
- The Events co-ordinator will liaise with all customers regarding the planning of their event to the highest standard.
- The Events co-ordinator will liaise with the necessary internal functions, Comms and Marketing, finance, estates etc as required to facilitate all event bookings requirements.
- The Events co-ordinator will plan and organise National Robotarium attendance at events held at external venues domestically and internationally ensuring safe movement of personnel and equipment.
- The Events co-ordinator will liaise with external venue management teams to ensure that all National Robotarium on site requirements are met, space, power supplies, facilities etc.
- The Events co-ordinator will liaise with all external customers and event management teams as well as finance representatives in terms of invoicing and or procurement activities.
- The Events co-ordinator will liaise with appropriate Health and safety management personnel regarding the arrangement of on site or off-site demonstrations and operations of robotic equipment owned by or operated by the National Robotarium and its personnel.
In addition, the Events Coordinator will also carry out additional responsibilities
Leading / supporting the creation and production of events-related marketing collateral, working with the Communications Manager to ensure alignment with the Robotarium- 's overall communications strategy and brand guidelines.
- Contributing to the internal and external promotion of National Robotarium events to a variety of stakeholders via digital channels including web, social media, news, SharePoint, and digital advertising. Identify and support opportunities to enhance the National Robatarium
- 's reputation and engage with key target demographics through the coordination and successful delivery of events and event promotion.
- Represent the National Robotarium in the planning, organisation, communication and delivery of university-wide events and engagement activities related to robotics, AI, Computer Science and STEM.
Essential & Desirable Criteria
Essential
- Literacy and numeracy skills equivalent to SCQF Level 5 or similar or equivalent experience
- Experience of working within a similar environment as outlined above
- Competent in the use of relevant IT packages
- Well-developed interpersonal skills
- Demonstrable professional and proactive approach to sales activity, including calls and in person meetings
- Demonstrable ability to work quickly, flexibly, and accurately in a dynamic, changing and pressured environment
- Demonstrable provision of excellent customer service
Desirable
- Educated to SCQF Level 6 or equivalent qualification
Knowledge, Skills & Experience
- Ability and willingness to learn new digital skills and capabilities appropriate to your role and how it evolves
- Understand and adhere to information security practices particularly as it relates to personal or sensitive information
- Maintain awareness of my own digital wellbeing by being mindful of the length of time spent at a screen and the impact on mental and physical health in using digital technologies.
How to Apply
Applications can be submitted up to midnight (UK time) on Sunday 31 March 2024.
Please submit your CV via the Heriot-Watt on-line recruitment.
We welcome and will consider flexible working patterns e.g., part-time working and job share options.
Heriot-Watt University is committed to securing equality of opportunity in employment and to the creation of an environment in which individuals are selected, trained, promoted, appraised, and otherwise treated on the sole basis of their relevant merits and abilities. Equality and diversity are all about maximising potential and creating a culture of inclusion for all.
Heriot-Watt University values diversity across our university community and welcomes applications from all sectors of society, particularly from underrepresented groups. For more information, please see our website https://www.hw.ac.uk/uk/services/equality-diversity.htm and also our award-winning work in Disability Inclusive Science Careers https://disc.hw.ac.uk/ .
Use our total rewards calculator: https://www.hw.ac.uk/about/work/total-rewards-calculator.htm to see the value of benefits provided by Heriot-Watt University.
About the Team
The National Robotarium is involved in markets ranging from Healthcare, Offshore renewables, Manufacturing, Logistics, Space, Oil and Gas, Social care, Hazardous Environments and Autonomous Vehicles and as such, this role will have an exciting level of variety and interest.
Based at Heriot-Watt University's Edinburgh campus, the National Robotarium has three main objectives;
- To work in partnership with industry to solve problems by applying the resources of the National Robotarium and its supporting universities (UoE and HWU) and as a result to have a positive impact on the economy and on society.
- To raise awareness and develop talent in the areas of AI and Robotics in schools, in business and in the public in general.
- To inform future needs for advanced research.
The successful applicant will have the opportunity to work in one of the most exciting technology sectors today, be at the forefront of making the National Robotarium a success and positioning it globally, while contributing to improving people's lives, building the economy, and making a positive difference to society as a whole.
About Heriot-Watt University
Heriot-Watt University has established a reputation for world-class teaching and leading-edge, relevant research, which has made it one of the top UK universities for innovation, business, and industry.
Heriot-Watt University has five campuses: three in the UK (Edinburgh, Scottish Borders, and Orkney), one in Dubai and one in Malaysia. The University offers a highly distinctive range of degree programmes in the specialist areas of science, engineering, design, business, and languages. Heriot-Watt is also Scotland's most international university, boasting the largest international student cohort.
At Heriot Watt we are passionate about our values and look to them to connect our people globally and to help us collaborate and celebrate our success through working together. Our research programmes can deliver real world impact which is achieved through the diversity of our international community and the recognition of creative talent that connects our global team.
Our flourishing community will give you the freedom to challenge and to bring your enterprising mind and to help our partners with solutions that can be applied now and in the future. Join us and Heriot Watt will provide you with a platform to thrive and work in a way that also helps you live your life in balance with well-being and inclusiveness at the heart of our global community.
