Events Executive

Events Executive
Birdcage Walk, London
About Us
With over 115,000 members in 140 countries, the Institution of Mechanical Engineers (IMechE) has been at the heart of the mechanical engineering profession since 1847.
We strive to improve the world through engineering by developing engineers, promoting engineering, informing opinion and encouraging innovation.
We are Investors in People (IIP) Gold accredited, which reflects our organisation’s commitment to our employees who are a vital part of supporting our engineers.
We are now looking for an Events Executive to join our team on a full-time, permanent basis.
The Role
As an Events Executive, you will oversee the end-to-end management and delivery of our portfolio of face-to-face, virtual and hybrid events.
Managing the set-up and implementation of conferences, seminars, webinars, competitions and lectures, you will oversee pre-event logistics and operations, negotiate with suppliers and venues, process volunteer and speaker expenses and co-ordinate event collateral.
Providing excellent administrative support across the events lifecycle, you will submit invoices for payment, compile joining instructions and email templates for events, arrange staff accommodation and monitor and report on customer feedback.
Additionally, you will:
- Ensure regular expenditure reconciliation with the Finance Department
- Liaise closely with sponsors and fulfil deliverables and contractual obligations
- Manage calls and deadlines for peer-reviewed papers
About You
To be considered as an Events Executive, you will need:
- Familiarity with events operations processes
- Outstanding time management skills
- Excellent customer service skills
The Benefits
- Salary of circa £29,000 per annum, depending on experience
- 26 days’ holiday per annum plus Bank Holidays
- An extra day off for your birthday
- Benefits including stakeholder pension scheme, life assurance and private health cover
- Continuous training and career development
- A range of wellbeing benefits to encourage a healthy work-life balance
This is a brilliant opportunity for an individual with exposure to event management to step into an engaging and varied role with our global organisation.
As you contribute to our mission of driving positive change in the engineering industry, you'll be empowered to make a difference, excel as an individual and thrive in a culture that values diversity, honesty and excellence.
So, if you want to be part of a team that's shaping the future of engineering events, one innovative experience at a time, apply today!
The closing date for this role is 26th April 2024 and this date can be brought forward if we have found the right candidate.
Please note that interviews will be held on an ad hoc basis as suitable applicants apply and an immediate start is available for the right candidate.
Other organisations may call this role Events Organiser, Events Assistant, Events Co-ordinator, Events Officer, Events Planner, or Conference co-ordinator.
Webrecruit and the Institution of Mechanical Engineers are equal opportunities employers, value diversity and are strongly committed to providing equal employment opportunities for all employees and all applicants for employment. Equal opportunities are the only acceptable way to conduct business and we believe that the more inclusive our environments are, the better our work will be.
So, if you’re seeking an exciting new role as an Events Executive, please apply via the button shown. This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.