Executive Administrator

Location; Home based within the UK. Occasional travel to key events across the UK.

The purpose of this role is to provide administrative, project and event planning support to the Director of Network Programmes & Innovation. This will involve working with the Director and other colleagues to build a strong structure for the directorate as they work towards fulfilling their strategic goals.

Role responsibilities

·       Diary and Email Management- Review incoming correspondence for the Director of Network Programmes & Innovation and take action as appropriate; drafting emails and documents, collecting and analysing information, initiating communication with key stakeholders and supporting the Director’s work as part of the Senior Leadership team.

·       Event and Meeting Logistics - Organise regular meetings and events on behalf of the Director of Network Programmes & Innovation, liaising with external partners and key stakeholders.

·       Project Planning – Provide administrative and logistical support to develop and deliver a range of projects on behalf of the Director of Network Programmes & Innovation and the Operations leadership team.

·       Working with stakeholders - Work closely with people across the network and externally to ensure that the Network Programmes & Innovation directorate are engaged and represented as needed to maximise collaborative working.

·       Travel and logistics – Booking travel, hotel rooms and meeting rooms for the Director of Network Programmes & Innovation.

Person Specification

Technical skills and minimum knowledge:

·       Clear understanding of the need to maintain confidentiality.

·       Experience planning and supporting projects, events and meetings with multiple stakeholders;

·       Proven ability to operate with diplomacy, tact and empathy at all levels.

·       Strong written and oral communication and administrative skills and ability to adapt communication style as appropriate.

·       Highly organised and experience providing support for a Director and senior colleagues and developing strong working relationships with key partners at all levels of seniority.

Behaviours and competencies:

·       Demonstrates a commitment to the values of the Trussell Trust

·       Demonstrates a good understanding or capability to learn the principles underlying GDPR, other applicable legislation and best practice.

·       Effectively plans and organises tasks and activities which involve multiple partners

·       Spots opportunities and barriers for the Director of Network Programmes & Innovation and takes initiative to develop appropriate responses

·       Manages relationships with colleagues and participants with confidentiality, warmth, professionalism and sensitivity

·       Role models inclusive behaviours and values

Key Stakeholders

·       Network Programmes & Innovation Directorate

·       EA/PA Group

·       External partners

·       Key Funders

·       SLG