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Form of workAre you a highly organized and proactive individual with a passion for supporting dynamic leaders? We’re looking for an exceptional Executive Assistant to provide comprehensive support to two of our Directors across Sales and Marketing. As Hillarys is part of the Hunter Douglas group of companies, a global market-leader for window furnishings, our Directors oversee Sales and Marketing operations in the UK, Australia, Denmark and Norway.
As an Executive Assistant you’ll lead on administrative support, from overseeing team administration, managing travel arrangements and co-ordinating diaries, including international scheduling, so being organised is crucial for this role. You’ll be proactive and driven to anticipate the needs of the directors and take initiative to prepare meetings, documentation, presentations, reports and more. Your assertiveness and ability to challenge when necessary will ensure that team members meet deadlines, fostering a dynamic and collaborative culture.
As Executive Assistant, here’s what you’ll be doing:
- Admin management: Manage all admin requirements of the Directors – from booking team annual leave, HR requirements, induction plans and more
- Manage travel plans: Arrange and co-ordinate travel plans, ensuring seamless and efficient arrangements
- Diary co-ordination: Co-ordinate complex diaries and international schedules to ensure efficient planning between Directors, agencies and stakeholders
- Preparation: Take initiative in preparing presentations, refining leadership reports, and organizing key meetings – including setup, lunches, refreshments, agendas, documentation and minutes
- Team support: Contribute to the general running of the team, fostering an active and collaborative culture
- Confidentiality: Handle sensitive information with discretion and maintain confidentiality in all matters.
Are you the ideal candidate? Here’s what we’re looking for:
- Previous experience in an Executive Assistant, Directors PA or Secretary role is essential
- Proficient in all MS Office and Google Docs
- Highly organised with the ability to manage multiple tasks and deadlines
- Confident communicator
- Assertiveness and comfortable challenging
- Proactive mind-set, anticipating needs and taking initiative
- Flexible and adaptable to change
This is a hybrid role, with 3-4 days based at our head office in Nottingham. If you are an experienced, proactive Executive Assistant ready to contribute to a dynamic team and support our Marketing and Sales Directors, apply now to be part of our exciting journey!
You’ll be joining a vibrant and supportive team that are at the forefront of the market. You’ll receive many benefits, such as generous staff discount (including family and friends!), a healthcare and lifestyle benefits package, discounted gym membership and a fantastic working environment.
Please note, if successfully shortlisted for this role, the interview process will consist of a video screening followed by two interviews.
We understand that there is no ‘one size fits all’ approach, and with this in mind, we are dedicated to providing an inclusive workplace where every colleague feels valued and comfortable to be their true self. If you require any reasonable adjustments throughout the recruitment process, please do let us know and we will be happy to accommodate.
Everyone who applies will receive a response.
