Executive Assistant

Job Title: Executive Assistant

Location: BS1 6AL

Start Date: ASAP

Pay Rate: £22.00 Per Hour (PAYE)

Working Hours: 36 Hours Per Week, 09:00 - 17:30

Job Purpose:

• provide an essential corporate role that supports the CEO and their team to deliver their roles in an organised way by providing a high-quality support service.
• be self-sufficient and able to work in a start-up environment.
• demonstrate an ability to handle multiple priorities and apply excellent attention to detail in the work that you do.

Key Responsibilities:

• Proactively managing the CEO's diary, meeting requests, external visits and speaking engagements and ensuring schedules are organised and run smoothly.
• Booking meetings and making appropriate arrangements (IT facilities, room booking, room layout, refreshments, etc)
• Undertaking inbox management and, where appropriate, responding on behalf of the CEO. With oversight of the inbox, exercising judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of work where appropriate.
• Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholders to gather content, and ensuring a digital version is available ahead of the meeting.
• Handling telephone calls on behalf of the CEO with discretion and tact and working with members of the wider team to ensure a high-quality administrative service is provided.
• Proactively organising cost-effective travel and accommodation.
• Providing support for events, large-scale meetings and VIP visits including venue management, and guest lists, and liaising closely with communications colleagues to ensure appropriate media coverage.

Qualifications:

• Business administration qualification to NVQ level 3 or equivalent qualification and /or able to demonstrate equivalent knowledge and understanding gained through experience.
• A clear understanding of the requirements of a role that directly supports senior management.
• Experience in providing administrative support within a busy organisation where accuracy and pace are vital
• Experience in dealing with multiple senior stakeholders
• Experience in organising and supporting meetings or events.

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