Executive Assistant (Ea)

Our client is seeking to appoint an Executive Assistant (EA) to join the organisation.

The Role:

• provide an essential corporate role that supports the CEO and their team to deliver their roles in an organised way by providing a high-quality support service.
• be self-sufficient and able to work in a start-up environment.
• demonstrate an ability to handle multiple priorities and apply excellent attention to detail in the work that you do.
• anticipate the needs of the CEO and show initiative in problem solving, demonstrating a high level of professionalism and confidentiality in the work you do.

Key Accountabilities & Responsibilities: 

• Proactively managing the CEO’s diary, meeting requests, external visits and speaking engagements and ensuring schedules are organised and run smoothly.
• Booking meetings and making appropriate arrangement (IT facilities, room booking, room layout, refreshments, etc)
• Undertaking inbox management and, where appropriate, responding on behalf of the CEO. With oversight of the inbox, exercising judgement, initiative, and discretion in sorting urgent and non-urgent communications to assist in the prioritisation of work where appropriate.
• Provide secretariat support to key meetings, preparing and collating meeting documentation, including liaising with key stakeholder to gather content, ensuring a digital version is available ahead of the meeting.

Experience

• Experience of providing administrative support within a busy organisation where accuracy and pace are vital.
• Proven ability to prioritise in a dynamic environment, managing a complex workload.
• Experience of dealing with multiple senior stakeholders.
• Experience of organising and supporting meetings or events.