Executive Assistant

Job Title:Executive Assistant
Company: Global Construction Firm
Location: Dubai, UAE
 
Job Summary:
We are seeking a highly organized and proactive Executive Assistant to support the leadership team of our global construction firm in Dubai. The ideal candidate will be a polished professional with exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced and dynamic environment. As the Executive Assistant, you will play a crucial role in ensuring the smooth operation of the executive office, managing administrative tasks, and providing strategic support to senior leaders.
 
Responsibilities overview: 
 
Executive Support:
Manage and maintain executives' schedules, appointments, and travel arrangements.
Act as the primary point of contact between executives and internal/external stakeholders.
Prepare and organize materials for meetings, presentations, and reports.
Communication and Correspondence:
Draft and proofread emails, memos, and other documents on behalf of executives.
Handle incoming communications, prioritize messages, and respond effectively.
Administrative Management:
Coordinate and oversee administrative tasks to ensure the executive office operates efficiently.
Maintain organized filing systems and databases.
Meeting Coordination:
Schedule and coordinate internal and external meetings, ensuring all logistical details are handled seamlessly.
Prepare meeting agendas, take minutes, and distribute relevant documentation.
Travel Management:
Arrange complex domestic and international travel itineraries, including flights, accommodations, and ground transportation.
Confidentiality:
Handle sensitive information with the utmost discretion and maintain confidentiality at all times.
Project Assistance:
Provide support on special projects and initiatives, coordinating efforts across departments.
Relationship Building:
Cultivate positive relationships with internal and external stakeholders, fostering effective collaboration.
Qualifications:
Bachelor's degree in Business Administration, Management, or a related field is desirable.
Proven experience as an Executive Assistant or in a similar role.
Exceptional written and verbal communication skills in English.
Proficient in MS Office Suite and other relevant software.
Strong organizational and multitasking abilities.
Ability to work independently and collaboratively in a team.
Preferred Qualifications:
Previous experience in the construction or engineering industry.
Familiarity with the business environment in Dubai and the Middle East.
If you are a proactive and resourceful professional with a passion for supporting executives in a global construction setting, we invite you to apply for this exciting opportunity.