Executive Assistant And Events Investor Relations

We are recruiting for a international investment company in the West end of London.

Exceptional, established but growing business, over several global locations including the London head office. This role reports to the Operations Manager for Investor Relations, and supports 3 execs, fast faced and varied role, great career potential.

Company have excellent benefits including in house chef, remote working from home 1 day per week, high bonus potential and all a strong package.

Previous EA/PA experience or Events is needed.           

Goals and Main Tasks

The responsibilities and key tasks of the role include, but are not limited to:

 Support two senior Relationship Managers (RMs) with busy travel schedules. Complex visa applications and travel itineraries, often requiring short notice changes.

 Complex diary management resolving conflicts as they arise.

Close collaboration with team EAs and regular correspondence with external stakeholders.

Calendar management includes busy roadshows and investor meetings around international conferences.

 Assist the RMs with basic CRM entries and ensure that information is kept up to date.

 Preparation of expenses claims in a timely manner.

 Work closely with the IR Operations Manager on ad hoc projects.

 Perform duties as necessary to ensure the most effective use of the Executives’ time.

 Receiving and screening incoming calls, e-mail, and correspondence. Prioritising and re-directing where necessary.

Additional Responsibilities

 Providing EA cover within the team when required (e.g.: holidays, sick days)

 Covering Reception when required.

 Assisting the IR Operations Manager in coordinating and successfully executing local and global events (e.g.: industry conferences, Annual Meetings, Advisory Boards, Investor Dinners). May require occasional evening engagements and travel.

Requirements

This is a great opportunity for someone who has a curious mind and who is keen to build on their existing skills and experience.

 Strong ability to multi-task and to prioritise tasks.

 Strong attention to detail.

 Demonstrated experience as a successful EA in a leading professional company.

 Track record of successful interaction with Senior Executives.

 Strong work ethic, collaborative team player Skills Required

 Microsoft Outlook, Excel, Word and PowerPoint – strong Powerpoint skills would be an advantage.

 A formal secretarial qualification would be preferred.

Personal Profile

 Enjoys being a Team Player.

 Excellent communication skills.

 Self-motivated, positive attitude and can-do approach.

 Commitment and flexibility to work beyond standard working hours as and when the business needs demand.

 Strong organisational skills and attention to detail.

 Patience to deal with constantly changing diaries and itineraries.

 Ability to cope with charming, yet demanding personalities.

 Excellent personal presentation.

 Anticipative and independent thinker.