Executive Assistant – Central London! £40,000 plus bonus!

Executive Assistant

Location: Central London

Salary: £40,000 plus bonus

I am working with a fantastic client based in London who are looking for a Executive Assistant to join them.
You will play a pivotal role in providing secretarial and administrative support to the Managing Director and Directors within Corporate Services.
The client is seeking a professional with meticulous attention to detail, capable of thriving in a fast-paced, demanding, and occasionally high-pressure environment.

In this role, you'll cultivate strong relationships with our Managing Director and their team, as well as various departments across the organisation, representing us as a reliable ambassador in every interaction.
Extensive engagement within the client, both domestically and internationally, will be a key aspect of this position.
We're looking for a proactive and supportive team member who can adapt and remain flexible in our dynamic and ever-evolving business landscape.
Join us and become an integral part of our dedicated team.

Key Responsibilities:

• Manage diaries efficiently to optimize the schedules of the Managing Director and Directors.
• Proactively manage diaries, ensuring necessary documentation is provided for meetings, video and audio conference calls.
• Coordinate meetings across different time zones, including booking meeting rooms, conference call details, and materials, with timely updates to attendees.
• Handle complex international travel arrangements, including visas and currency, and prepare detailed itineraries.
• Prepare expense reports accurately and within the given timeframe.
• Create and format documents and presentations as needed.
• Organize Steering Committees and GREC meetings, including scheduling, room booking, agenda preparation, document circulation, attendance recording, minute-taking, and document uploading.
• Ensure timely receipt of meeting packs from Project Managers.
• Act as an approver for SharePoint access permissions.
• Support auditors by providing requested documents.
• Arrange workshops, including venue selection, catering, activity preparation, agenda updating, and communication with attendees.
• Assist with ad-hoc meetings by preparing agendas, taking and distributing minutes, and tracking assigned actions.
• Maintain stationery stock levels to support the team.
• Handle outgoing and incoming mail distribution.
• Perform general office duties such as printing, scanning, and filing.
• Assist in coordinating events hosted by the Managing Director and Directors, including event registration and compliance requirements.
• Support Corporate Services with ad hoc projects and tasks, establishing objectives, determining priorities, managing time, gaining cooperation, monitoring progress, and problem-solving.
• Request internal staff access as needed.

If you are keen to discuss the details further, please send me your CV to sophie@corecruitment.com COREcruitment are experts in recruiting for Hospitality, Catering, Leisure, Retail, FM, Property and Construction sectors.