Executive Assistant - Chief Finance Officer

Executive Assistant - Chief Finance Officer
Salary: From £34,253 - £40,298 (dependent on experience)
Contract type: Permanent
Hours: Full Time
Additional information: Flexible working will be considered
Location: Poole, Dorset, England
Location description: Hybrid working arrangement between home and Poole
Interview date: w/c 7 May 2024
Closing Date: 28-04-2024
Reference: 17272
About us
Our purpose is simple, to save lives at sea. Since the 19th century, our crews have been risking their lives to save those who are in danger of drowning.
We’re looking for an Executive Assistant to support our Chief Finance Officer and the Finance, Planning and Improvement Directorate. The Finance, Planning and Improvement Directorate supports the RNLI through producing the RNLI’s plans to reduce, and ultimately end, preventable loss of life at sea. They ensure the RNLI is financially well governed, create our financial strategy in line with the organisation’s overall plans and report on performance. The teams also protect the RNLI’s resources by ensuring that project and programme activities are scoped and managed effectively. They support and facilitate continuous improvement, ensuring that benefits are in line with the RNLI’s goals.
The Role
Do you want an insight into strategic planning at a Director level? Are you a confident and effective communicator? Do you have the skills and experience to support the translation of strategic thinking into operational delivery?
This is a very rewarding role supporting the Chief Finance Officer (CFO) and their Leadership Team.
As an Executive Assistant, you will have the following responsibilities:
- Utilising your organisational and communication skills to ensure the smooth running of the CFO’s office on a day-to-day basis, including diary and email management, workload prioritisation and dealing with internal and external inquiries and complaints.
- Enabling the CFO to provide effective, timely and quality support to their Leadership Team, Governance Committees and the wider organisation.
- Taking the lead on communications and engagement including drafting emails, letters, Directorate communications and events, presentations, reports and Committee/Board papers.
- Supporting the CFO with governance requirements including management and engagement of internal and external stakeholders and ensuring that the processes for capturing and communicating key decisions and actions are in place, understood and effective.
- Embracing opportunities to take on delegated authority to co-ordinate and, if appropriate, lead key projects; making tactical process decisions on behalf of the CFO and attending internal meetings to represent the views of the CFO where appropriate.
Some of the benefits
- Salary £34,253 - £40,298 (dependent on experience)
- Flexible working
- 26 days’ annual leave plus Bank Holidays
- Outstanding pension scheme (contributions of up to 16% of basic salary)
- Life assurance
- Health and dental cashplan
About You
We are looking for an effective Executive Assistant, with outstanding communication skills and a calm and pragmatic approach to working in a pressurised and fast-moving environment.
Our ideal candidate will have:
- Exceptional use of initiative with a proactive approach to their work and the ability to analyse and translate information clearly and effectively into action, paying great attention to detail but appreciating the bigger picture.
- High emotional intelligence, excellent interpersonal skills and the ability to build strong working relationships at all levels of the organisation.
- Integrity, credibility and confidence to act as an ambassador for the Directorate and to represent the Director both internally and externally.
- Excellent influencing and negotiating skills and confidence to challenge at a senior level.
- Exceptional written and verbal communication skills with the ability to tailor communications and approach depending on the audience and desired outcome.
- Finally, common sense, humour and pragmatism will ensure you fit in well.
This is a really exciting role that directly supports our purpose of saving lives. If you have the necessary skills and experience, please apply now via the apply button shown.
Safeguarding
The RNLI is committed to safeguarding; ensuring the welfare of children, young people and adults at risk. We expect all employees and volunteers to share this commitment and have a zero tolerance approach to proven incidents of bullying, abuse, harassment or exploitation. The suitability of all prospective employees and volunteers will be assessed during the recruitment process in line with this commitment. This will include relevant criminal record checks being carried out dependent on the eligibility of the role. (England & Wales; DBS check, Scotland; Disclosure Scotland PVG, Northern Ireland; Access NI, Republic of Ireland; Garda Vetting; International, International Child Protection Certificate process).
Diversity at the RNLI
Our staff and volunteers have been saving lives at sea without prejudice for nearly 200 years. We respect and value diversity of background, skills and perspectives within our teams, and consider it essential to help us deliver a world-class lifesaving service. We are an inclusive organisation and welcome applications from everyone. In addition to having the skills needed for the role, we also look for applicants who share our commitment to living our RNLI values (trustworthy, courageous, selfless, and dependable), and helping us work towards Our Vision: To save Every One.
This vacancy is being advertised by Webrecruit. The services advertised by Webrecruit are those of an Employment Agency.