Address
Form of work
SalaryTemp with potential to convert to perm - Near St Pauls & Farringdon
£24 - £28 per hour plus overtime
9am – 6pm / 8am - 5pm
5 days in office
My client, a leading global Investment Bank with stunning offices in London, are looking for an Assistant with a minimum of 3 years’ experience working withing Financial Services, to join their Financial Control Division. This is a critical division within the bank in terms of the safeguarding of the assets of the firm and this role will support across levels, whilst also providing general admin support to the wider team.
This division is ideal for an experienced, well-organised and hardworking Assistant with an understanding of the financial markets. In return, there may be scope, in time, to get involved in project management and other initiatives within the company.
WHAT YOU’LL DO:
- MD level support, with wider support to the EMEA team including Analysts, Associates and VPs
- Diary and calendar management
- Coordinating and scheduling meetings and conference calls across multiple time zones
- Coordinating travel arrangements for the team including visa applications, international flights and accommodation bookings
- Expense management and preparation in Concur
- Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
- Coordinating room bookings for internal / external meetings and VCs across multiple locations
- Updating and maintaining internal office systems
- Booking events
- Working with the other Assistants to help onboard new hires
- Taking on ad hoc tasks whilst maintaining workflow
- Providing phone / holiday coverage
WHO YOU ARE:
- Minimum 3 years' experience in financial services, of which 2 years of direct experience as either a Personal Assistant or Administrative Assistant, preferably within Banking
- Excellent knowledge of Microsoft Office suite, particularly Outlook, Word, Excel, PowerPoint and SharePoint
- Professional, positive, can-do attitude to work
- Strong communication, excellent telephone manner
- Ability to be proactive, use initiative and multi-task, as well as prioritise
- Team player with experience of working in a large team with strong interpersonal and organizational skills
- High level of discretion/confidentiality when handling sensitive and confidential information
- Ability to work with different time zones including the Americas, EMEA and Asia
Experience of working as an Assistant within Financial Services is imperative for this role, as is the experience of supporting a wider team whilst supporting. If this sounds like it could be the next role for you, please apply now!
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