Executive Assistant To Directors

EA to Directors - Halesowen

A new opportunity for a Executive Assistant to Directors within an established Group of Companies based in the West Midlands.

With continuing growth within the business this is the perfect opening for a conscientious and experienced professional with a background in similar roles to come in and support with a number of different tasks and processes.

Our client is looking for a candidate experienced working for Directors with proficient skills within IT, as well as high organisational and communication skills.

The role will suit part-time hours, with mornings a requirement and 5-days per week preferred. The specific hours can be adaptable to suit the successful candidate and discussed at interview stage. (Salary would be adjusted to Pro-rata)

Duties and Responsibilities:

• Diary management/Booking meetings/appointments
• Directors’ Business travel - booking flights, hotels, car hire, valet parking etc
• Reconciling monthly expenses
• Basic HR-related tasks to support MD with absence monitoring, holidays, etc
• Fielding calls & taking messages
• HR Administration - contracts/offer letters, relevant paperwork, maintaining personnel files.
• Organising food/refreshments for business lunches
• Organise and distribute incoming/outgoing Director’s post
• Liaising with building management
• Carrying out research for particular projects as requested by MD
• Organising corporate & staff events
• Assisting with the organisation of exhibitions and possibly attending if required
• Taking minutes at required meetings & typing up minutes
• Organising Directors’ personal/company cars - insurance, MOT, servicing, repairs etc.
• Assisting Directors with personal holiday/events
• Support with company mobile phone contracts, vehicles, insurances
• Ad-hoc paperwork & duties on behalf of Directors

Candidate Specification:

• Experience of working for Directors
• Essential experience in Microsoft Office- Outlook/Word/Excel/PowerPoint
• Good IT skills
• Excellent organisational skills
• Excellent communication skills
• Ability to prioritise work and manage time effectively and be proactive
• Demonstrate a professional manner at all times and possess the ability to remain calm under pressure
• Ability to maintain a high level of discretion