Executive Assistant to Senior Leadership Team

THE OPPORTUNITY: Macildowie are currently recruiting for an Executive Assistant to the Managing Director of a large organisation based in Leicestershire. The EA is to provide a professional and confidential secretarial and administration support service to the Group Managing Director and the Leadership Team, maintaining strict confidentiality at all times.This role is a permanent position that can accommodate full time or part time hours and is a hybrid role. THE ROLE & YOUR RESPONSIBILITIES: To provide professional and confidential EA support to the Group Managing Director and Leadership TeamOrganising UK and overseas travel for Leadership Team and other specific employeesOrganising application of visas for Far East tripsOrganisation and support for all customer hospitality activity and eventsDiary management and meeting organisation, ensuring catering is ordered for all external and internal meetingsSupport and administration for the annual divisional conference as requiredAdmin support and catering for meetingsExpenses management for Group Managing Director, Leadership team and self through MyViewCollating information for the Group Managing Director for company briefingsEnsuring birthday cards and Amazon gift cards for all employees are issuedResponsible for the administration of PRIDE award scheme (fully audited process for the allocation of Mastercards and top ups)Active member of the PRIDE Committee helping to drive engagement as well as planning and delivering eventsOrdering of stationery, coffee, tea etc for the officeEnsuring breakfast baskets and fruit supplies are replenished weeklyOrganising yearly Annurca Health MOTs for staffSupporting data collection for the annual PSA returnThrifty Car Rental administrator for all hire cars as requiredManage all meeting rooms for internal and external customersEnsure timely collation of gift register and submission to group for internal auditFirst line reception and office management duties including inbound post distributionAdditional duties as requested by line managerEXPERIENCE SOUGHT IN THE SUCCESSFUL CANDIDATE: In order to be considered you must have experience of supporting at Director level, excellent communication skills, be computer literate and be able to build a rapport with all levels of staff.

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