Executive Assistant To The Vice Principal

Executive Assistant to theVice Principal for a leading University - Must have Higher education background

Your new company
You will be working for a leading university as an Executive assistant providing support to the Vice Principal while working amongst a team of Executive assistants.
The role is permanent with a 3 days in th eofficer per week hybrid rota.
The purpose of this role is to provide high-level and comprehensive secretarial and administrative support to the Vice-Principal (Research and Innovation), ensuring they are always fully briefed and prepared, and ensuring the smooth, efficient and effective running of their agenda, diary, budgets, recruitment and meetings. As well as encompassing the traditional responsibilities of an EA role, the post holder will be expected to work collaboratively with other team members within the Office of the Principal on reports, events and speaking engagements to ensure that the Vice-Principals and the wider office follows policies and procedures and operates effectively and efficiently.
This University is looking for someone who:
Has the ability to think broadly
Have excellent commutation, especially with other teams
Have a secretariat approach i.e not just minute taking and notes but following up, setting agendas, action points, follow ups and being at every step in terms of meetings.
Prioritising
Working with other teams internally and externally
Good experience working with stakeholders
Have experience supporting a Vice principal/head of/ board level and above.
Responsibilities:

This role will be a central point of contact for the Vice-Principal and will work closely with their Executive Officer and researchers to provide 360 support.

Manage sensitive and often complex business and correspondence on behalf of the Vice Principal. This will entail solving problems, delegating actions, taking responsibility and thinking independently, as well as responding to sudden unexpected demands from the Vice-Principal.

Act as a first point of contact for all communication and personal contacts for the Vice-Principal (Research and Innovation) and manage their shared mailbox.

Use judgement and initiative to manage responses to the Vice-Principal's incoming correspondence and telephone calls, identifying those that are a priority and handling them accordingly, including drafting responses, redirecting to appropriate persons for action, and sending responses to a range of colleagues/organisations for information/action.

Manage and maintain a complex appointment system and electronic diary for the Vice-Principal, using independent judgement when necessary to order work schedules in accordance with changing priorities, liaising and negotiating with all relevant parties in an efficient and effective way.

Ensuring regular liaison with the Vice-Principal and their supporting teams around diary management and routine day-to-day activity and the use of bring forward systems, taking the opportunity to highlight any issues an

What you'll need to succeed
- Have a higher education work experience background
What you'll get in return
• Annual leave - the full-time annual leave annual entitlement is 30 working days (not including bank holidays).
• Season ticket loan scheme
• Pension scheme
• Reward and recognition schemes
• Staff Networks
• Cycle to work scheme
• Qmotion sport fitness centre
• Employee Assistance Programme
• Family friendly policies
• Flexible working practices
• On-site day nursery
What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.
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