Executive Assistant2x Requirements
Duration: Permanent role
Location: Hybrid Warwickshire (when onsite)
Hours: Full time, Mon-Fri
Salary: £28,000 - £34,000 dependent on experience
Venn Group has been contacted by a prominent public sector organisation based within Warwickshire to provide comprehensive EA and administrative support to senior management. The post-holder will provide an efficient, high quality and confidential administrative and business support function to the allocated Chief Officer(s)/Director(s) by planning, prioritising and managing complex or conflicting workloads and portfolios. Work to ensure the support of a positive image of the organisation.
Duties:
Acting as the point of contact, dealing and responding effectively with queries and passing on relevant information sensitively
Planning and managing the Functional Directors' diaries, ensuring their time is utilised to full effect
Providing confidential and timely inbox management to their designated Functional Director
Scheduling of Multi-Disciplinary Meetings and Reviews with team members, stakeholders, etc.
Undertaking reception cover as required
Closely managing diaries and calendars via electronic system, promptly appraising those affected of amendments as made
Taking responsibility for tasks and projects as delegated by Executives and/or senior colleagues
Arranging and co-ordination of meetings
Preparation of letters, memos, other documents and presentation materials from hand- written drafts. Photocopying, scanning and filing as required
Planning, prioritisation and management of complex and conflicting workloads
Working with other PA's within the team to ensure that appropriate cross cover is provided
Requirements:
Competent minute-taking and agenda ability
Intermediate proficiency in MS Office: Word, PowerPoint, Outlook, Excel, SharePoint
Skills to communicate appropriately and effectively with Directors and Senior Managers within and external to the organisation
Keen initiative to deal with enquiries and routine matters unsupervised
Effective prioritisation of work and responses
Flexible and responsive to changing demands
The successful candidate will need to ensure they are able to travel to and support meetings at venues across Warwickshire
Venn Group is an equal opportunities employment business and employment agency and welcomes applications from all candidates.