Executive & Governance Assistant

Permanent, Part Time (18 hours per week) Term Time Only (40 weeks per year)

We re seeking an Executive & Governance Assistant to provide administrative support to the Head of Executive Support and the Head of Governance, working as part of a team in providing support to the Group Leadership Team and the Corporation (Governing Body) for South Thames Colleges Group.

Whilst supporting the diary management of the Senior Leadership Team, you will schedule and organise a range of meetings and events, handling sensitive and confidential documents and arrangements and ensuring that documents are received and distributed in an accurate and timely manner. You will put reminders out to members of the Group Leadership Team for documents and data they need to provide and the deadlines for these, and work with meeting chairs to set and distribute agendas in advance of meetings and take concise, accurate minutes of meetings. You will deal with enquiries from stakeholders, implement financial and procurement processes such as expense claims and raising purchase orders, and support Freedom of Information requests received to ensure these are responded to within deadlines by the Group.

You will also support the monitoring of key document updates including strategies, policies, and procedures, and help to prepare presentation materials as required by the Group Leadership Team. You will organise and maintain accurate and efficient document management systems, both physical and digital, and make travel arrangements on behalf of staff members and Governors to attend internal and external events.

We re looking for someone who holds a Level 3 qualification and who has previous experience of a similar role. We would like you to have good organisational and administrative skills, with strong attention to detail and the ability to prioritise. You will have excellent IT skills, including familiarity with Office 365 and SharePoint, and have good communication, persuasion, and interpersonal skills. You will be a strong team player who has the ability to implement and follow standard processes and procedures in a methodical and organised manner.

The role is based at Kingston College however there may be a requirement for you to travel to or work from any of the South Thames Colleges Group sites.

Closing date for the return of a complete online application is 4th April 2024

Interviews to be held week commencing 15th April 2024

There is an excellent pension scheme that receives a significant financial contribution from the employer (Teachers Pensions or Local Government Pension Scheme), subsidised sports facilities and professional development and training plus a salary sacrifice cycle to work scheme.

South Thames Colleges group is an equal opportunities employer and is committed to safeguarding and promoting the welfare of children and vulnerable adults.

As outlined in the Public Sector Equality Duty of the Equality Act 2010, we are committed to equality of opportunity for all staff and applications from individuals are encouraged regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships.

As part of our due diligence checks on prospective employees, successful candidates will be subject to an enhanced DBS check, satisfactory references, an online search and proof of eligibility to work in the UK.

The South Thames Colleges Group is made up of Carshalton College, Kingston College, Merton College and South Thames College, which merged on 1 August 2017. South Thames Colleges Group is one of London s largest providers of post-16 education and training and is an ongoing and significant contributor to its local communities. We aim to put students success at the heart of everything we do.

We are looking for hard-working and collaborative people who can join our team and help challenge our students to progress and achieve.

When you click on Apply , you will be forwarded to the application page which sits on a platform hosted by an external partner called Blue Octopus who support STCG throughout the recruitment process.