Executive Personal Assistant

- Suffolk County Council - Endeavour House, Ipswich, IP1 2BX - Hybrid
- £32,076 per annum (pro rata if part time)
- 37 hours per week - Flexible working options available
- Fixed Term or Secondment for 12 months
Job Details
We have an exciting opportunity to join Suffolk County Council's Business Management Team as an Executive Assistant to the Director of Adult Social Care and Adult Social Care’s cabinet lead member, working from Endeavour House, Ipswich.
Your role and responsibilities
This is a fast-paced role working directly to the Director of Adult Social Care and Cabinet Lead member.
You must have excellent interpersonal skills and political awareness together with well-developed PA skills. This role is line managed by the Head of Business Management as part of the Business Management Team and is a fixed-term 12-month contract or secondment on a full-time basis. (37 hours per week).
You must be highly organised, have good attention to detail and be able to work flexibly to meet deadlines. This role requires an individual who can quickly acquire a good understanding of the Council agendas and apply this knowledge to deal efficiently and professionally with a wide range of business issues.
You will need
- excellent IT skills with a digital approach to all new work
- confidence to work with all staff and partners on behalf of the Director
- to be able to work on your own initiative and ensure work is effectively managed or delegated
- excellent diary management experience and skill
- good communication skills for a wide range of audiences and formats
- forward thinking, proactive approached
- to be well organised.
You can view a full list of requirements in the Job and Person Profile (docx). If you believe you can succeed in this role, apply. Even if you don't meet all requirements, still apply. We would appreciate the opportunity to consider your application.
The team
The Business Management Team is based in Endeavour House but is part of the wider Business and Finance Service which is based across the county. This role sits within the team in Business Management and will report directly to the Head of Business Management.
The Business Management Team makes things happen, playing a pivotal role in Adult Social Care (ASC). We support and enable many of the functions in ASC and work with colleagues across the localities and central teams, operating as a central pool of excellence and experience within the directorate.
We are a small yet dynamic team, always delivering above expectations and supporting each other to achieve this. No day is the same in central Business Management and we are flexible and agile, regularly picking up new and exciting projects and delivering on tight deadlines.
Empowering Everyone
We’re big believers in potential, possibility, and the power of different ideas. We’re always searching for ways to encourage, respect and enable everyone to be the best they can be. We want to represent the diverse communities we serve. We welcome applications from all individuals, but particularly welcome from male applicants as they are underrepresented in this service.
For more information
Please contact Michael Parker - Canham, Kim Knights or Kylie Walters for a casual conversation. You can reach them by emailing Michael.Parker-Canham@suffolk.gov.uk / Kim.Knights@suffolk.gov.uk / Kylie.collins@suffolk.gov.uk
If you want to apply for a secondment, read the secondment policy first. Make sure you get permission from your current manager before submitting your application.
How to apply
Step 1 - Read the Job and Person Profile (docx),.
Step 2 - Click ‘Apply Now’ to start your online application.
Step 3 - Upload a supporting statement indicating how you meet each of the criteria in the ‘Person Profile’ section of the JPP.
- You should use the Supporting Statement template.
- Please use Arial font size 11 and keep your statement to a maximum of two sides of A4.
Please note: Without a supporting statement, your interest will not be progressed. Any supporting documents must be in either PDF or MS Word format. If you would like an adjustment to this process due to a disability, please contact us at 03456 014412 or recruitment@suffolk.gov.uk
Closing date: 11.30pm, 23 February 2024.
Interview date: Week commencing 26 February 2024.
This authority is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. DBS (Disclosure and Barring Service) checks or police vetting will be required for relevant posts. #LI-Hybrid
As a modern and effective council, we offer a wide variety of careers to suit people with a range of skills, abilities and ambitions. We offer working options that flex to reflect the way people work today and take the time to understand and support your individual needs. We’re driven to make a positive difference to the world around us and encourage everyone with drive and focus to join us and build an influential and impactful career. Reimagine the possibilities.
In return, you’ll enjoy:
up to 29 days annual leave entitlement (pro rata), plus UK bank holidays and two paid volunteering days
membership of a competitive Local Government Pension Scheme (LGPS)
travel, lifestyle, health and wellbeing benefits
performance-related annual pay progression, in addition to an annual cost-of-living pay increase
training and encouragement to expand your knowledge
a variety of career development opportunities across our organisation
diverse and active staff networks
flexible working options, with the right to request flexible working from your first day
plus more!
If you would like to know more about our benefits, values and equality commitments please visit our Working for Suffolk County Council pages (www.Suffolk.gov.uk/careers).