Executive Secretary

Job Title: Executive Secretary - Developing Specialist

Location: Whitley, Coventry & Gaydon, Warwickshire (travel to both sites is required)

Rate: £15.55ph via an Umbrella Company (Inside IR35) or £12.09ph PAYE

Employment Type: Contract (31/03/2025)

Hours: Standard 40 Hours Per Week

Reference: J39441

Job Description:

Position Description:This role is pivotal in providing central co-ordination to Propulsion Director. The position will be an active member of the propulsion function and will deliver timely and efficient maintenance of a range of duties. The candidate will need to be proactive in their delivery and have an adaptable working style to deal with daily challenges.

This role co-ordinates and manages the operational review cadence to ensure that the correct governance is followed and that actions/decisions are accurately recorded and cascaded. Candidate will act as an interface between the different functions within the creative organisation and cross functional chapters, working closely with the Business support positions, functional Leaders and external contacts, understanding how their work impacts the function's deliverables.

Candidate must be self-motivated and have an interest in identifying opportunities to drive the functions process efficiencies. A strategic mindset is essential, having awareness of design and wider business strategies and how they impact the Director and the wider function's objectives.Responsibilities:

• Diary management - prioritising the Director's time and ensure they are sufficiently briefed.
• Attend team meetings as required, noting and following through on all actions until complete.
• Responsibility for compiling all daily files and approvals in a timely and quality manner.
• Creation and management of Director's expenses and approval of first line.
• Provide direction to Director on priorities, to include supporting paperwork, deadlines etc. with recommendations.
• Manage Director's emails and tasks until complete, prioritising and delegating where necessary, flagging up immediate and urgent concerns and acting accordingly.
• Represent the company to externals in a professional, courteous, and knowledgeable fashion, either face-to-face, through written communication or in clear and concise manner by phone.
• Arrange team meetings/ town halls / away days as appropriate and directed to, adhering to company policy and procedures.
• Provide holiday cover for wider team as required.
• Work cross functionally with other business support/ co-ordinators to share information and build synergies in ways of working to ensure the latest information is always available.
• Undertake any other work as directed by the Director's and the EP Business Manager in connection with their job as may be requested.

Essential:

• Live our Creators Code and ensure all interactions work towards a successful outcome.
• Strong computer skills to include excel, word and PowerPoint etc.
• Excellent communication skills - both written and spoken.
• Agile and flexible approach to change - adapting last minute business priorities.
• Strong ability to organise Director tasks, to ensure objectives are met, making recommendations where appropriate.
• Strong Project Management capabilities with excellent execution skills and the ability to multitask.
• A proactive approach, always looking ahead and ability to see beyond the short-term immediate tasks, providing recommendations and suggestions, looking at the bigger picture.
• Able to negotiate/influence at all levels within the organisation.
• Highly organised with meticulous attention to detail.
• Ability to work in a fast-paced environment and have a proactive approach to change.
• Ability to react quickly and efficiently to last minute requests, understanding wider implications for the business.
• Resilient and enthusiastic, an individual able to deliver results under pressure, whilst responding constructively to challenging new ideas and inputs.
• Self-motivated, passionate and co-operative with a can-do attitude.

3 Essential Skills Required:

• Strong computer skills to include excel, word and PowerPoint etc.
• Strong ability to organise Director tasks, to ensure objectives are met, making recommendations where appropriate.
• Highly organised with meticulous attention to detail.

Experience and Qualifications Required:

• Strong computer skills to include excel, word and PowerPoint etc.
• Excellent communication skills - both written and spoken.

Additional Information:

Travel: This role will work across Whitley and Gaydon, so the ideal candidate will need to be able to commute to both sites.

This role is INSIDE IR35

Do not miss out on your chance of interview - APPLY NOW!

Our Clients are unable to provide sponsorship for Tier 2 General Visas; therefore, only candidates eligible to work in the UK need apply!

Caresoft Global Limited operates as an Employment Business and Employment Agency. We are an independent highly-experienced recruitment consultancy dedicated to specialist markets within the Automotive, Aerospace, Agricultural & Construction Industries.

No terminology within this advert is intended to unlawfully discriminate on the grounds of age, sex, race or disability and we welcome all applications.