Address
Form of work
SalaryHello, we are pleased to be recruiting for an Executive Secretary to join Leicestershire Police Force at their Leicester HQ.
This is a temporary assignment, working full time, 37 hours per week, Monday - Friday office hours.
The ideal candidate will:
- Be educated to GCSE minimum.
- Hold a Word Processing qualification or have experience in a secretarial based role.
- Proven experience of clerical work to include typing of reports, letters, and minutes.
- Experience using Microsoft Word, Excel, PowerPoint and Outlook.
- Experience organising, attending meetings, and taking minutes and drafting correspondence.
- Have the ability to work unsupervised and be flexible to achieve deadlines.
- Have excellent written and spoken communication skills.
- Have the ability and experience of providing a high level of service to customers both internally and externally.
Please note, due to Police Criteria, the successful candidate will also need to have lived in the UK for at least the last 3 years continuously. This is due to Police Criteria. Anything less will not be considered.
The Role:
- To maintain diary and fix appointments.
- Receive visitors.
- Deal with telephone enquiries.
- Arrange meetings.
- Deal with routine matters in the absence of the Commissioner or his/her Senior Management Team.
- Arrange for non-routine urgent matters to be dealt with.
- Confidential/Secret handling of information from the Force or other sources.
- To obtain information that may be required by the Commissioner or his/her Chief Executive on a regular ad hoc basis; extract information from records and files or obtain as necessary from internal or external sources and prepare information in appropriate format.
- To maintain document filing system and retrieve files or documents as required.
- To open and sort post and distribute accordingly.
- To maintain pending files and records of matters to be brought forward and ensure that the Commissioner, or in his/her absence his/her Chief Executive is aware of matter requiring their attention.
- To provide a word processing service on confidential matters and general assistance in the OPCC as own duties allow or as otherwise instructed.
- To take down in note format or shorthand and transcribe non-routine correspondence, reports, memoranda, etc. and working from manuscripts or corrected drafts and/or recorded speech.
- Produce statements, reports. Schedules etc. in completed form.
- To attend meetings and take down in note format or shorthand the minutes of such meetings, transcribe draft minutes for approval and distribute copies of approved minutes or Action Sheets where appropriate.
If you have the skills required for this role and meet the criteria, please apply and one of our Recruitment Consultants will be in touch.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
By applying for this role your details will be submitted to Adecco. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser https://www.adecco.co.uk/candidate-privacy
