Executive Secretary/Admin/Pa

What's involved with this role:
Temporary Executive Secretary/Admin/PA
Job Ref: Leicestershire BL TCL 361703
Pay Rate: £12.92 per hour PAYE
Hours per week: 37 Monday – Thursday 8.30am to 5pm and Friday 8.30am to 4.30pm
Role Length: This opening assignment is for 6 months
City: Leicester
Office based
Proven minute taking skills and experience are essential for this role.
NB: Police Vacancy - only for candidates with a minimum of 5 years continuous UK address history. Please note that this vacancy is subject to a strict security vetting procedure.
The purpose of the role is to assist in the provision of an efficient and effective administration support service.
Key Responsibilities:
To maintain diary and fix appointments.
Receive visitors.
Deal with telephone enquiries.
Arrange meetings.
Deal with routine matters in the absence of the Commissioner or his/her Senior Management Team.
Obtain information that may be required by the Commissioner or his/her Chief Executive on a regular ad hoc basis; extract information from records and files or obtain as necessary from internal or external sources and prepare information in appropriate format.
To maintain document filing system and retrieve files or documents as required.
Open and sort post and distribute accordingly.
Maintain pending files and records of matters to be brought forward and ensure that the Commissioner, or in his/her absence his/her Chief Executive is aware of matter requiring their attention.
Provide a word processing service on confidential matters and general assistance in the OPCC as own duties allow or as otherwise instructed.
Take down in note format or shorthand and transcribe non-routine correspondence, reports, memoranda, etc. and working from manuscripts or corrected drafts and/or recorded speech.
Produce statements, reports. Schedules etc. in completed form.
Attend meetings and take down in note format or shorthand the minutes of such meetings, transcribe draft minutes for approval and distribute copies of approved minutes or Action Sheets where appropriate.
NB: Please feel free to apply to us direct via jobs@tclrec.com by quoting the job reference and job title exactly.
To help speed up the process of uploading your CV to the client we would suggest that you send us your CV in Word format (or equivalent) if possible, rather than as a PDF
If you are successful in securing this role, please note that for the entire duration of this contract, regardless of extension you will be working this role at the PAYE rate that has been advertised. For absolute clarity, we only work on a PAYE basis, rather than entertaining umbrella pay terms, we do not offer Ltd/umbrella or outside IR35 rates. If you wish to understand PAYE vs Umbrella more, please let us know and we can send you some additional information for clarity.
Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for.
Other “Essential Requirements” – Please check to ensure that your CV addresses the following items:
Qualifications:
Educated to GCSE min. Grade C/4 or equivalent in English Language or have work experience of using English Language to that level.
Hold a Word Processing qualification or have experience in a secretarial based role.
Skills & Experience:
Minimum of 12 months recent experience in a similar role, or context and ideally within a public sector organisation.
Proven experience of clerical work to include typing of reports, letters and minutes.
Experience organising, attending meetings and taking minutes and drafting correspondence.
Have the ability to work unsupervised and be flexible to achieve deadlines.
Have excellent written and spoken communication skills.
Ability and experience of providing a high level of service to customers both internally and externally.
Experience working with confidential highly sensitive information.
Must be IT literate and have good keyboard skills in order to operate relevant computer packages including Microsoft Word, Excel, and Outlook to provide an efficient service.
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Job Ref: Leicestershire BL TCL 361703
Anticipated Length of Assignment: Unless otherwise stated (we do carry the occasional permanent vacancy) all of our roles are technically temporary, though opening assignments can be and often are, extended by clients on a longer term basis and can sometimes become permanent.
Please do try to resist contacting us with requests for progress updates.
We really do read every CV sent to us. All applications will be acknowledged by a human, not a robot, provided the job remains live and provided your CV meets the “Essential Requirements” listed.
Please note that we do our level best to take down ads as soon as roles have been filled. We are not in the business of harvesting CVs.
Important: We will interpret your application as being permission to submit your CV to this role (with the right to represent you) unless you advise us to the contrary.