Facilities Assistant (Temp)

Facilities Assistant required on a temporary basis to oversee a corporate office for a leading law firm.

Client Details

Opportunity for a Facilities Assistant / Facilities Administrator to join a leading law firm on a temporary basis.

Description

Ensure day to day management of all Facilities requirements are met. To assist on storage, maintenance and archiving of deeds/wills and probate files, using a computerised database system. To assist the Facilities Supervisor with H&S requirements including new starter inductions and maintenance of records. Cover and support will be required at certain times in our other offices.

Key Responsibilities

• Cover mail room duties on a daily basis
• Provide support to all internal staff regarding stationery and other miscellaneous requests as and when required
• Providing reprographics support for all departments on request
• Ordering of stationery, lighting, cash & carry consumables
• Investigate and respond accordingly to any reports of breakdowns or faults. Contacting & arranging maintenance/repair of services where required
• Oversee cleaning standards, liaise with company if issues
• Assist the Facilities Supervisor in the procurement of consumables, non consumable and general services
• Act as representative when sourcing/agreeing new contracts
• Assist in planning & execution of office moves within agreed timeframes
• Manage storeroom, control of rubbish/recycling and kitchen standards
• Complete H&S inductions for new members of staff ensuring accurate records are kept, supported by the H&S Co-ordinator
• Travel to other offices to cover

Profile

• Experience in a Facilities Assistant / facilities administration position essential
• Working in a corporate office setting desirable
• Knowledge of office Health & Safety
• Working knowledge of Microsoft packages including Word and Excel
• Previous experience within a customer service role or office environment
• Excellent organisation capability with the ability to effectively prioritise
• Client service focused

Job Offer

• 23,000 - 25,000
• Mon - Fri 37.5 hours / week
• On going contract
• Opportunity for a longer term position