Facilities Co-Ordinator

We are seeking for an Facilities Administrator to join our team.

Here are the details of the position:

Job title: Facilities Administrator

Location: Manchester

Working Arrangement: 10 AM - 2 PM

• Start Date: ASAP
• Payrate: 11ph PAYE or 14.95 umbrella

Role:

• This role requires the highest level of client care and personal service to be delivered to all visitors, clients and internal stakeholders.
• The role is defined by the QBE/Mitie values.
• Reporting to the Regional Facilities Assistant Supervisor, the Facilities Co-ordinator will be required to take responsibility for the daily routine administration and facilities duties within QBE office.
• To support and operate the Corporate Real Estate Services (CRES) Helpdesk and MAXIMO system as necessary.
• To coordinate contractor service visits and supplier deliveries of materials
• Responsible for stocking and ordering stationery
• Package and send post/parcels using a courier service
• To arrange team and coffee for meetings and order any catering/lunch requirements for client meetings.
• To manage the meeting room calendar and manage client parking.
• Responsible for the milk order and any weekly amendments
• Ensuring meeting rooms are left tidy for further use.
• Ensuring meeting rooms are set up as requested
• Reporting office issues to the CRES Helpdesk and liaising with various contractors who come into the office
• Reporting landlord issues to the landlord and their helpdesk.
• Carry out weekly premises checks, to ensure everything is in working order and reporting back to Facilities Operations Manager any issues
• Carry out monthly cleaning stock audits
• Create and amend building access passes
• Support Staff and visitors Knowledge
• Working knowledge of Health & Safety Processes and own responsibilities.
• Literacy in Microsoft Office, which includes Outlook/Word/Excel to intermediate level is essential.
• Able to work with computerized Front of House systems such as Outlook and Maximo

If you would like to discuss the role further, please call Varuna on (phone number removed) or Email Varuna on (url removed) .

Eden Brown is committed to equality in the workplace and is an equal opportunity employer. Eden Brown is acting as an Employment Business in relation to this vacancy.