Facilities Coordinator

Facilities Coordinator
We are looking for a Facilities Coordinator to take on a 3-month fixed-term contract. You will be responsible for the coordination and paperwork for all contractors. Provide administrative support to management and staff in the facilities department. Support the facilities manager with all soft service contracts.
Responsibilities

• Ensure that external contractors attend the site as per the maintenance schedule and that all necessary documentation, including RAMS and training certificates, are available in advance.
• Maintain the Facilities calendar to enable other departments to plan their workload around the maintenance schedule.
• Ensure that the relevant Permit to Work documentation is completed.
• Ensure that external contractors are aware of site safety policies and have undertaken site induction.
• Generate purchase orders for maintenance contracts, site repairs, and facility-related consumables and materials.
• Maintain technical documentation, including drawings, service reports, O&M manuals, and certification.
• Assist the Facilities Manager with managing the site budget.
• Set up and challenge existing processes, including site and planned maintenance procedures.
• Look at cost-to-serve initiatives.
• Coordinate all soft service contracts, including cleaning, catering, drinks vending, site security, waste disposal, and grounds maintenance. This includes managing relationships and tenders, being the point of contact for day-to-day employee queries and supplier conflict resolution and setting up and automating processes.
• Coordinate office relocations, including new starters, furniture, and space planning.
• Generate purchase orders for soft service contracts.

Requirements:
Demonstrated professional level administrative support skills typically gained through experience in a Facilities role.
Good numerical skills. Experience with SAP or similar.
Preferred experience of working on a chemical site.
Working hours:
On-site Monday to Friday
Paying up to £17 an hour - paid weekly.
Free parking

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