AddressAnnual Leave Allowance: 27 days per year (pro rata for part-time and contracted staff).
Employment Benefits:
- Contributory Pension Scheme with an employer’s contribution of up to 10%
- 21 hour week (standard office hours are 9-5 Monday to Friday with one hour for lunch; working hours for this role are flexible within these times)
- Employee Assistance Programme
- Eye care vouchers
- Employee Discount Scheme
- Comprehensive Learning & Development provision
The College is expanding and developing the involvement of children in its work. For some roles this may in future mean direct contact with young people. The College therefore may in the future require a Disclosure Barring Service check to be undertaken.
Job Description
The role of the Finance team is to provide a robust, effective, integrated finance department for the College, in order to provide strategic support to its mission. The Finance team works closely with the rest of the College to realise its vision, maximising impact and delivering better services to its members and the wider public.
Working within the Finance team, the position of Finance Administration Officer is an essential role in enabling transactions and managing relationships with the rest of the College.
You will need to be highly numerate and computer literate. No previous accounting experience is required but a basic understanding of finance would be an advantage.
You must be committed to providing a high quality and customer focussed service and be able to respond positively to meeting tight deadlines within an often-pressurised environment. You must be a team player with excellent communication, planning and organisation skills
Responsibilities
Managing Enquiries
- Assist College staff with their enquiries through Topdesk; help them to interpret finance information and locate finance documents.
- Manage the Expenses inbox
- Assist wider college by answering queries on Expense claims and Purchase Orders / allocating queries to the appropriate member of the Finance team
Purchase and Sales Ledger
- Provide support and / or cover to Sales and Purchase Ledger function, including the set up of new suppliers on the accounting / procurement system, the matching of invoices with POs or bank receipts as appropriate.
- Ensuring all Direct Debit payments are posted to the nominal ledger
- Assist Purchase Ledger Administrator with reconciliation of supplier statements.
General finance team duties
- Ensure monthly management account deadlines are adhered to.
- Provide support during the year end audit process.
Perform any other ad hoc duties commensurate with this position.
Skills Required
Essential
- A high level of accuracy and attention to detail
- Must be organised and adaptable
- Good interpersonal and communication skills both orally and written
- Ability to work well under pressure and solve problems efficiently and effectively
- Ability to work well in a team and build effective working relationships with colleagues, staff, and external stakeholders/suppliers
- Ability to work well independently
- Familiarity with Microsoft Office software, Excel essential
- Respect for confidential information
Desirable
- Knowledge of Accounting software, especially Business Central.
- Experience of working in a charity
Information about the organisation for use across multiple jobs
