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SalaryAbout UpSkill Universe
UpSkill Universe is a leading organisation in the world of Skills and Inclusion. Since 2015 we’ve built some of the world's largest award-winning digital skills, talent and inclusion programmes empowering over 650,000 people globally partnering with the likes of Google, Walmart, HSBC, and TikTok.
We are passionate about tackling the skills and representation in business, supporting companies to create equitable career pathways to boost progression and develop relevant skills for the future workplace.
As a company, we have big plans, to continue our expansion and growth in the UK, and continue to roll out our programs targeting the US, Europe and Asia-Pacific and Sub-Saharan Africa markets. We are continuing to grow and want to build an iconic company recognised for its innovative approach to delivering scalable learning.
About the challenge
We are looking for a Finance Assistant responsible for the day-to-day tasks in the financial department. They are responsible for ensuring that the organization has its bookkeeping for budgets and taxes, preparing cost analysis reports for other departments, updating financial records, and processing invoices.
What are some of the things I will be doing?
- Preparing and generating PO's for freelancers.
- Processing freelancer's invoices on Xero.
- Updating Xero and Harvest with additional information required by UU procedures.
- Reconciling expenses cards used in UU.
- Create, send and follow up on invoices on Xero and Ariba.
- Report any errors or discrepancies in the records of financial transactions.
- Suggest improvements on accuracy, efficiency, and reducing costs.
- Support The Head of Finance with implementing financial policies to guarantee operational efficiency.
- Assist with the preparation and planning of budgets.
- Create cost analysis reports for other departments, including updating budgets with actual monthly figures.
- Ensure financial records are kept up-to-date with the latest transactions and changes.
- Assist with the preparation of cost analysis reports for other departments
- Assist with the preparation of monthly and quarterly financial reports.
- Collect and review data for reports.
- Review subscription board on Monday.com and highlight any errors to Ops Department
- Ad hoc duties as required by The Head of Finance and the Ops Lead.
- Overseeing work of bookkeeper
- Assist in preparing for the MOSS return with a third party accountant.
- Administrative duties and assisting the Head of Finance with the preparation of the yearly accounts.
- Preparing and reviewing projects financial statements
- Managing employee expense claims
- Support the Audit & manage all company equipment
- Manage procurement processes, including our equipment inventory.
- Support the Business Operations Manager in the monthly financial review to be submitted to the Accounts Team.
- Oversee the day-to-day operations of our London office.
- Identifying, analysing and improving existing processes to drive continuous improvement across our workflows.
Essential skills
- Negotiation skills and the ability to influence others
- Strong attention to detail and an investigative nature
- Good time management skills and the ability to prioritise
- An ability to work as part of a team and to build strong working relationships
- A capacity to make quick but rational decisions
- A potential to lead and motivate others.
High-growth technology experience required (preferably software with multiple revenue streams).
Xero experience.
Background of working in a multi-entity, multi-currency environment
Location: London based - We currently do not offer sponsorship
Our values
We own it: The impact of what we do is what fuels us, so we take full ownership of our work and our relationships to ensure we deliver with pride.
We fix each other’s crowns: Whether it’s our team, our clients or our partners, we support each other to be at our best, always striving to be there when you need an uplift.
We strive to grow: Every person we meet has something amazing to offer this world, so we celebrate our differences and foster a mindset of curiosity, inspiring each other to greatness.
We work sustainably: We adopt mindful practices and prioritise the health of each other and our environment, ensuring our impact is always positive.
Does this sound like you? Then get involved!
We would love to get a feel for your approach and personality, so if you feel you would be a great fit, please submit your application.
