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SalaryLocation: London, UK
Are you a bright, sparky, and kind professional with a degree and a passion for supporting high-achieving teams? Are you ready to bring your exceptional organisational skills to a stylish and comfortable office environment where you'll be well looked after? If so, we have an exciting opportunity for you!
Our client is seeking an experienced Executive Assistant to join a beautiful London office on a 12-Month Fixed Term Contract. This role is ideal for a return-to-work mum or father, it's for anyone looking to make a significant impact in a dynamic and supportive team culture. The position requires working four days a week in the office.
As an Executive Assistant, you will be responsible for supporting investment professionals within the London team. You'll be a crucial part of a small but mighty Administration team, consisting of EAs and Receptionists.
WHAT YOU WILL DO:
- Calendar Management: Manage multiple calendars for investment professionals, handling conflicting priorities and fast-paced schedules across various time zones.
- Travel Arrangements: Arrange complex international and domestic travel itineraries.
- Meeting Preparation: Prepare all necessary meeting materials, including printed presentations, agendas, and other documents.
- Meeting Coordination: Coordinate internal and external meetings, including room reservations, equipment setup, catering, and preparation of meeting materials.
- Expense Reports: Process expense reports in compliance with firm policies.
- Gatekeeping: Act as the primary point of contact between executives, managers, visitors, and incoming phone traffic.
- Personal Administrative Work: Handle occasional personal administrative tasks.
- Reception Support: Provide support to the Reception team as needed.
- Office Maintenance: Proactively ensure the smooth running and presentation of communal areas within the office.
- General Administrative Duties: Support the Office Manager and reception and collaborate with the wider Admin team in London.
WHAT YOU BRING:
- Experience: 4 or more years of experience as an Executive Assistant.
- Technical Skills: Strong proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
- Communication Skills: Excellent verbal and written communication skills.
- Professionalism: A high degree of professionalism, initiative, and resilience; ability to support a wide range of personalities and levels, including senior leadership.
- Organisational Skills: Ability to multi-task, shift direction, and prioritise effectively.
- Time Management: Excellent time management and interpersonal skills.
- Problem Solving: Solutions-oriented, resourceful, highly dependable, and detail-oriented.
- Discretion: Ability to handle confidential information with appropriate discretion.
- Preferred Experience: Prior experience within financial services is preferred.
