Finance Manager

ESSENTIAL JOB FUNCTIONS

Treasury

• Daily Reconciliation of bank accounts

• Posting of non-auction bank transactions to Pegasus Opera

• Posting of non-auction bank transactions to Pegasus Opera

Nominal Ledger

• Importing of auction transactions to Pegasus Opera

• Daily processing Pegasus journals and transfers

• Processing employee advances/deductions

Buyers Accounts

• Creating auction invoices

• Processing after auction offers

• Managing payments from Buyers - this will include payments in person, by bank transfer, by card and via the online payment system.

• Updating auction system when payments are received, emailing the relevant paperwork

• Daily reconciliation of buyer payments to auction system

• Credit control

Vendor Accounts

• Processing Settlement Statements and related payments according to our payment terms

• Checking of vendors’ account details to ensure addresses, bank details, names are correct

• Applying carriage charges when necessary

• Ensuring appropriate paperwork and investigations are carried out

• Adding appropriate charges to Vendors contracts, e.g. photography

• Producing and issuing introductory commission Agreements to vendors

• Ensuring cheques are sent out to Vendors from secondary Auction Houses

VAT

• Completion of quarterly VAT returns and payment of VAT returns via online system

• Accounting for import VAT for items coming from outside the UK

• Issuing VAT refunds on evidence of items being exported fromUK

ADDITIONAL JOB FUNCTIONS

General

• Producing and issuing of regular invoices for storage, private treaty sales, withdrawal fees etc and associated credit control

• Assisting with client enquiries post sale - vendors and buyers

• Control of petty cash and monthly accounting to nominal ledger