Fleet Admin

Job Title: Fleet Coordinator
Location: Surrey
Salary: Competitive

Job Type: Full-time

Salary: £24,500pa

Mon-Friday – 8am to 4pm

We Staff are partnered up with a leader in both commercial and residential property maintenance. Our client carry out maintenance services to many property-types across the UK with all sorts of customers from Councils to private estate owners.

They have reached out to We Staff to help recruit a new Fleet Coordinator to aid in the day to day operations in the client’s HQ.

Responsibilities:

• Verify drivers' details and ensure compliance with relevant legislation.
• Maintain vehicles in proper and safe working condition.
• Coordinate with vehicle mechanics and arrange for vehicle recovery when necessary.
• Ensure fleet vehicles adhere to Health & Safety policies and handle accident reporting.
• Manage fuel card usage and monitor vehicles entering the London congestion charge zone.
• Liaise with external suppliers for quotes and oversee work according to purchase orders.
• Handle vehicle accident claims and negotiate with insurers.
• Order and prepare vehicles for new contract start dates.
• Maintain company apparatus and perform handovers and collections with drivers.
• Update IT systems and databases for fleet management, including vehicle tracking.
• Ensure minimal off-road time for vehicles and maximize revenue generation.
• Report to the Finance Director and ensure fleet operations meet KPIs and objectives.
• Administer forms and Fleet documents and monitor incident databases and Telematics systems.
• Oversee maintenance schedules and issue Purchase Orders.
• Perform other reasonable tasks as required.

Requirements:

• Excellent communication skills, both verbal and written.
• Strong problem-solving abilities and ability to handle unexpected situations.
• Attention to detail and ability to work independently and prioritize tasks.
• Good timekeeping and personal presentation skills.