Fleet Administrator -

Salary: £22,000- £23,500

Working Hours: 08:00 to 17:00 Monday to Friday

Here at MJ Quinn, we currently have an exciting new opportunity for an Administrator to join our Fleet Department. This position will be based in our Logistics Building in Knowsley, Liverpool.

Departmental Overview

MJ Quinn Fleet department presently operate over 1600 vehicles. The job holder will compliment our existing Fleet Management team and assist in our quest for continuous improvement in the management of our fleet

Job Purpose / Primary Objective

To assist in the upkeep of all vehicle records in both paper and electronic format

To assist with the day-to-day administrative duties within the Fleet department and providing general administrative support to all members of the team.

To be responsible for owning the general emails and phone calls directed at the Fleet function

To be fundamental in developing MJQ’s working culture, its reputation and values

Key Responsibilities:

The key responsibilities of this role include but are not limited to the following tasks:

• Maintaining vehicle record on CRM and completion, and subsequent filing of paperwork
• Maintaining CRM departures database, ensuring relevant departments are informed where appropriate.
• Raise purchase orders on Sage for vehicle related expenditure.
• Dealing with general e mails and telephone queries
• Process insurance claims through the internal systems and liaise with the nominated insurance Company
• Processing of vehicle related fines and charges on-line, creation of event on CRM and subsequent re-charge claim processing
• Liaises with suppliers to organise the repair and/or maintenance and servicing of vehicles nationally
• Liaises with suppliers to organise vehicle swaps, repairs and raising associated orders.
• Liaises with both office and field-based operatives on all vehicle related matters
• Completion and recording of Notice of Intended Prosecution forms from national police forces
• Liaises with the relevant authorities and operatives to settle fines and other vehicle related charges.

Experience & Requirements:

• Administrative experience in previous role
• Proficient in IT skills, Word, Excel, Outlook
• Have strong written and verbal communication skills.
• Have a strong orientation towards quality, safety, and continuous improvement.
• Have the ability to prioritise work, work well under pressure, meet deadlines, and manage business expectations.
• A legal right to work in the UK.

Benefits Packages:

• Competitive salary
• Medicash Scheme
• Pension Scheme
• Gym & Retail Discounts
• X2 Life Assurance

Should you feel you have similar experience and you’re looking for a new challenge then we would love to hear from you!