Fleet Administrator

Reed in Colchester are delighted to be supporting our local client seeking an Administrator to join their expanding workforce supporting the Fleet / Workshop team by coordinating all aspects of vehicle and fleet performance.

Duties will include

• Vehicle compliance. Monitoring the HGV Maintenance Planner to ensure dates and auxiliary equipment examinations are completed in a timely manner and documents have been received
• Booking services and scheduling
• Communicating with Drivers regarding daily defects.
• Communicating with fleet service centres and repair agents
• Booking and scheduling LOLER certification whilst keeping and maintaining records
• Reporting and updating TPMS, organising supplier tyre company responses
• Providing Fleet Manager with reports for defect reporting receipts on a weekly basis
• Raising workshop invoices
• Ordering parts from suppliers
• Assisting with yard duties/car delivery movements to include organising to yard vehicles, checking vehicles in / out and load pulling
• Entries onto the company Fleet Management System
• Reporting internal workshop hours
• Dealing with Fleet administration matters such as licence checks, fuel cards, Business and Driver fines and sense checking all weekly reports
• Documentary management
• Working within a team environment helping and providing information and support to other members.
• requirement to take out of hours calls

Qualifications

• Excellent communication skills and a good telephone manner
• Self-motivated with the ability to plan / prioritise own workload
• Good excel skills
• The ability to resolve queries with an excellent attention to detail
• Experienced with multi-tasking and meeting deadlines
• Clean driving licence
• Transport manager CPC qualification an advantage

If you have experience in a previous role and would like to be considered for the vacancy, please click APPLY