Fleet Compliance Administrator

Job Title: Fleet Compliance Administrator
Location: Helensburgh, Argyll and Bute + Hybrid Working Arrangements
Compensation: £23,802 + Benefits
Role Type: Full time / Permanent
Role ID: SF55851

At Babcock we’re working to create a safe and secure world, together, and if you join us, you can play your part as a Fleet Compliance Administrator at our Clyde, Faslane site.

The role
As a Fleet Compliance Administrator, you’ll have a role that’s out of the ordinary. You will provide administrative support to the Fleet Management team and assisting with the day-to-day operation of a busy and diverse office.

Day to day, you’ll provide general clerical and administrative duties, including documentation control, letter & report writing, minute taking, maintenance of forms, records & files as well as, submitting security access lists, visitor notifications and ordering supplies.

You will also be responsible for:

• Reviewing the mandatory and role training status of the departments’ employees and booking training when required to meet the needs of the individuals and of the Business; this includes notifying individuals of their training course details and the maintenance of the departments’ training records.
• Using Business Applications (Concur and FCM) to book pre-approved foreign and domestic travel for department employees when required.
• Obtaining quotations, generating Procurement Requests/Purchase Orders, tracking orders, and maintaining budget spreadsheets & receipting for goods or services required by the department.
• The training of new administrative employees within the department to assist the departments’ lesser experienced employees to develop the necessary skills to undertake their role effectively and to provide support and cover for another department Administrators in their absence.

This role is full time 37 hours per week and will be based at HMNB Clyde, near Helensburgh, with hybrid working from home arrangements.

Essential experience of the Fleet Compliance Administrator:

• Computer literate - Excel, Word, Outlook
• Great attention to detail
• Very organised with great communication skills

Qualifications for the Fleet Compliance Administrator:

• English - National 5 or equivalent

The successful candidate must be able to achieve SC security clearance for this role.

Our Benefits

• Generous holiday allowance
• Contributory Pension scheme, with life assurance
• Employee share scheme
• Employee shopping savings portal
• Payment of Professional Fees
• Reservists in the armed forces receive 10-days special paid leave
• Holiday Trading is a benefit that allows most employees to buy additional leave or to sell up to one working week of annual leave from their annual entitlement
• ‘Be Kind Day’ enables employees to take one working day's paid leave a year (or equivalent hours) to undertake volunteering work with their chosen organisation or registered charity

Babcock International
For over a century Babcock International have helped to defend nations, protect communities, and build a better world. To continue, we must adapt, advance and be a sustainable business with a shared goal.

If you have a disability or need any reasonable adjustments during the application and selection stages, please let us know. We’re committed to building an inclusive culture where everyone’s free to thrive. We are happy to talk about flexible working - please ask about alternative patterns of work at interview.

Closing date: 27/02/2024