Address
Form of work
SalaryFreight/Shipping Administrator – Permanent Contract to start ASAP!
Location: Belfast (BT3)
Hours of Work: 8.30am – 5.00pm – Mon – Fri (40hrs)
Salary: £24,000pa
To undertake all administration duties, to prepare accurate and efficient shipping documentation to ensure a seamless transition of goods from AMS to our customers and through our supply chain. To undertake all administration duties.
Key Performance Indicators
Main duties
. Run the range to allocate the work to production facility
. IP works orders as they come into the department ensuring stock is downdated accurately and scrap is allocated correctly
. Create BOLs (Bill of Landing) for all works orders accurately and efficiently
. Obtain costs and quotes for each delivery
. Negotiate rates with hauliers and freight forwarders
. Ensure all paperwork is processed in line with promise dates
. Create shipping headers and produce all relevant export/UK shipping documentation
. Communicate with outside haulage and shipping companies to ensure a smooth handover of the goods takes place with all necessary documentation provided
. Communicate with the despatch team to ensure the correct material is pulled and loaded
. Ensure freight costs are correct and added to the system to ensure goods can be invoiced correctly by finance
. Scan all documentation to the system in line with AMS and customer processes
. Communicate with sales to ensure correct shipping terms are aligned to the orders and the goods incur no delays due to AMS errors
. Identify any issues and resolve them before for the goods leave AMS to ensure we can maintain customer satisfaction
. Ensure all filing is organized and relevant information stored correctly to maintain legal compliance
. Manages and maintains the relevant OBS statuses to ensure work does not exceed 5 days
. Adheres to all AMS policies and procedures
. Is a trained signatory to ensure quality compliance when signing off shipping documents
. Ensures 5s standards are maintained at all times
Essential Desirable
Education, training or qualifications . Strong academic record
. Strong GCSE/A-levels or equivalent
Relevant experience . Administration skills
. UK & European shipping experience . Experience working in a similar role
. Knowledge of UK transport legislation
. Knowledge of Estelplan
. Knowledge of international shipping
Special skills or knowledge . An understanding of Microsoft Office, Outlook and Excel
. Excellent analytical and organizational skills
. Strong mathematical skills
. Ability to work to a high degree of accuracy
. Good understanding of business. . Knowledge of the manufacturing industry
Interpersonal skills and attitude . Ability to work under pressure and meet deadlines
. Ability to work using own initiative
. Attention to detail
. Able to communicate with individuals at all levels
. Good team working skills
. Time management
. Honesty and integrity
. Behave in line with our values
Special Circumstances . Willing to work extra to meet deadlines and when the business needs require it
. Willing to travel to other sites, including overseas
If you would like to know how we will store and process your data, please visit gdpr-data-protection to read our GDPR Data Protection Statement.
