Fundraising Manager, Grants

Salary £28,223.00 per annum, full time equivalent £35,729.00
Part time 32 hours and 4 days per week.
Permanent position
Role Purpose:

As a key member of the Gallery’s Development team, the Fundraising Manager, Grants will work closely with the Senior Fundraising Manager, Grants and Legacy Giving to support the delivery of an ambitious trust fundraising strategy to ensure that the Gallery raises maximum income through grant-giving bodies, including Trusts and Foundations, statutory funders, and corporate foundations.

The postholder will seek to secure critical support for budget-relieving activity taking place across the Gallery, including learning and engagement and exhibitions, as well as support for acquisitions, special projects, and capital works. They will make a significant contribution to ensuring exemplary relationships with grant-makers and their representatives, and actively cultivate prospects to increase support for the Gallery.

The Fundraising Manager, Grants will work with the Senior Fundraising Manager, Grants and Legacy Giving to develop and implement a strategy for grants fundraising and support ongoing stewardship of funder relationships.

The postholder will also support the Gallery’s ambition to grow legacy giving as part of the wider team objectives.

Key Accountabilities:

• Working with the Senior Fundraising Manager, Grant and Legacy Giving to develop and deliver an overall strategy for grants fundraising, ensuring that the Gallery raises its income targets in Trusts and Foundations and statutory funding and additional funding for major acquisitions, special projects and capital works as required. Ensuring that fundraising supports the Gallery’s Development Departmental Plan and 10 Year Plan.
• Ensuring that a sufficient number of high quality funding applications are made each year in order to support key Gallery projects from existing supporters as well as increasing the current level of Trust and Foundation support.
• Researching, developing and preparing high quality applications for funding, liaising closely with relevant colleagues across the Gallery.
• Ensuring that accurate and engaging funder reports are written and provided to the funder on time.
• Undertaking stewardship of key funders, both past and present, to ensure funder satisfaction and to maximise the chances of repeat funding.
• Working with the Prospect Researcher and the gallery’s process for ethical review to ensure that due diligence processes are followed.
• Working with the Senior Fundraising Manager, Grants and Legacy Giving and other colleagues, to support the legacy giving strategy as appropriate as part of the wider team objectives.

Strategy and planning

• Working within the overall strategy for Grants and Legacy Giving and with the Senior Fundraising Manager, Grants and Legacy Giving, agreeing on a work plan, for each financial year, working closely with them to adjust plans when necessary (for example due to unexpected campaigns or application delays).
• Working with the Senior Fundraising Manager, Grants and Legacy Giving, planning an on-going strategy for cultivating relationships with prospective and lapsed Trusts and Foundations and their representatives.
• Pro-actively identifying new funding prospects for the Gallery, working with the Prospect Researcher, undertaking research as required, using available tools and systematic processes for prospect identification.
• With the Senior Fundraising Manager, Grant and Legacy Giving, creating Trusts and Foundations prospect lists, and ensuring that meetings and communications with priority prospects take place.
• Devising and delivering small-scale cultivation events for Trust and Foundations (funders and/or prospects).
• Working closely with Gallery colleagues from different departments (e.g. Curators, Learning and Engagement team, Conservation team) to identify the strongest new funding opportunities with potential to support budget-relieving work.
• Working with the Senior Manager, Grants and Legacy Giving and colleagues in Development, to support legacy giving initiatives, as part of the wider team objective in Grants and Legacy Giving.

Research, Applications and reporting

• Writing robust and persuasive funding applications to grant-makers, aligning with their interests and giving priorities. 
• Working with colleagues to ensure projects are monitored and evaluated, ensuring that grant terms and requirements are met, and that high quality reports are submitted according to reporting schedules. 
• Contributing to regular and accurate records and reporting on income from Trusts and Foundations for Finance, Team Meetings, Senior Management and the Trustees.

Stewardship

• Ensuring opportunities throughout the year for funder representatives to come into contact with the Gallery’s work or events, as appropriate to the funder.
• Briefing the Director/Director of Development and other colleagues about funders prior to funder meetings. Attending funder meetings where appropriate.
• Ensuring reporting expectations are met (as above), working with the Campaign Manager where relevant to collate information and report documents.
• Liaising with relevant Gallery colleagues to ensure funder acknowledgements when appropriate on project materials, press, marketing and publications.
• Developing active and positive relationships with relevant Trusts and Foundations representatives and key people within grant-giving bodies.
• Maintaining ongoing contact with current Trust and Foundation supporters, and stewarding individuals within family foundations who have indicated that they will be considering a legacy gift.

 Information Management

• Monitoring incoming grant payments and budget expenditure with the Finance Department and relevant teams within the Gallery.
• Recording all communications with funders and prospects on the CRM database ‘Tessitura’, maintaining accurate records of grant makers and grant fundraising activity - including logging insight, next steps, current actions, prospect and gift details on the CRM database, Tessitura.
• Gathering information about funded projects for the purpose of report writing.
• Keeping informed about trends, innovation and news in philanthropy, particularly in Trusts and Foundations.

• The post holder will be expected to demonstrate relevant knowledge and experience in relation to these aspects of the role.

Key Experience, Skills and Criteria:

Essential

• Proven track record of soliciting donations from Trusts and Foundations, and statutory funders.  
• Experience of engaging a wide range of stakeholders and excellent relationship management skills.
• High level of proficiency working with standard business software including MS Office applications (Word, Excel, Outlook, PowerPoint).
• Working knowledge of CRM databases such as Tessitura.

Desirable

• Experience of working within an arts/heritage environment.
• Experience of working on/knowledge of an acquisition campaign and/or National Lottery Heritage Fund application.

Skills

• Excellent written skills, with the capacity to produce clear and accurate documentation.
• Ability to craft compelling cases for support and to communicate effectively through face-to face meetings and written proposals
• Strong interpersonal skills with the ability to quickly establish credibility and good working relationships with internal and external stakeholders.
• Attention to accuracy and detail in all aspects of work.
• An ability to plan and manage own workload, adapting to changing conditions when necessary. 
• An interest in and commitment to the long-term success and development of the Gallery.
• Ability to work independently as well as collaboratively with colleagues.
• Demonstrates passion and approaches work in a positive, enthusiastic way.

Criteria

• A flexible approach to working hours, including occasional early mornings and evenings.
• A strong commitment to equality and diversity with the ability to balance differing needs.
• Keen interest in the mission and purpose of the National Portrait Gallery and building its relevance for contemporary audiences, and in the long-term success of the Gallery.

The above list is indicative but not exhaustive. As such, in addition to the key accountabilities and responsibilities listed the post holder may be required to perform other duties commensurate with the scope and/or level of the role
To read the full job description, please follow the link: Job description

We offer a competitive benefits package, including:

• Generous pension scheme
• 27 days annual leave allowance, in addition to bank holidays
• Interest free season ticket and bicycle loans
• Rental deposit scheme
• Membership of the Civil Service Sports & Leisure club
• Access to independent, low cost healthcare schemes
• Employee assistance programme
• Free entry to many UK museums, galleries and exhibitions
• Staff discounts on purchases in online shop
• Professional & personal development opportunities

Closing date for returned applications is 9:00am on 19th July 2024.

First round interviews will take place on the w/c 22nd July 2024. 

Please indicate on the notes section of your application form, if you will be unable to make these dates.
We are committed to the employment and development of disabled people. When assessing and shortlisting our candidate pool for interviews, we are committed to removing any bias through our process to ensure all individuals with a disability are included. To be invited to the interview stage, you must show through your application that you meet the minimum criteria and/or the desirable skills required for the role. If you tell us that you have a disability we can make reasonable adjustments at interview, and, if you join us, to your work arrangements.