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About the job
Job summary
The Government Security Function (GSF) oversees the delivery of protective security across Government. Our Mission is to enable Government to protect citizens and provide vital public services by understanding and managing security risks. We set the strategy and standards for Government Security, monitor departmental security performance, manage pan-government security incidents, support the delivery of key security capabilities and lead the Government Security Profession.
The Government Security Group (GSG) is the centre of the Function, based within the Cabinet Office. GSG is transforming the Government’s approach to protective security to ensure it is fit to meet the challenges of the digital age. This role offers an exciting opportunity to work in a fast-paced, dynamic team, with a breadth of stakeholders including in other Government departments, the National Technical Authorities and the Agencies, and to contribute to delivering improved security across Government.
GSG’s culture embraces a diverse workforce: we come from all walks of life. GSG values the fact that our different backgrounds, cultures, genders, experiences and ways of working ultimately bring us together as a more effective team. We strive for a collegiate and inclusive working culture that means our voice at every level is heard. Each one of us has a part to play in helping the Government to keep the UK secure.
GSG also wants to do better at recognising that we have responsibilities outside of work – so that we not only work hard, but we work smart – whether that’s full time, part-time or job sharing, we work flexibly. We promote hybrid working with a combination of time spent in the office and at home, where appropriate.
GSG is committed to being an equal opportunities employer. We value and welcome diversity. We aim to develop all our staff to enable them to make a full contribution to meeting the Department’s objectives, and to fulfil their own potential on merit. We will not tolerate harassment or other unfair discrimination on grounds of sex, marital status, race, colour, nationality, ethnic origin, disability, age, religion or sexual orientation. We promote and support the diversity of our workforce, promote learning and development, and celebrate our successes.
GSG is supportive of Hybrid working arrangements supporting flexible working based on the activities or tasks needed to be completed.
Job description
This is an exciting opportunity to be an integral support to the business unit’s financial management. It also is an opportunity for future development and progression should the candidate be interested. It presents a good introduction to both the business and supporting them in their activities through processing both accounts payable and accounts receivable transactions across multi-faceted funding and spending profiles. You will provide advice and support to the organisation on all aspects of cost centre transactions.
- Management of day-to-day transactional management.
- Responsibility for the accuracy of the data inputs and outputs.
- Hands on production and maintenance of the finance spreadsheets.
- Maintaining accurate records of approvals in line with Delegations of Authority.
- Proactive management of ledger transactions, monitoring PO and Invoice status.
- Presenting key information that will have significant impact on the programme budget.
- Maintaining outstanding balances for Call-Off agreements.
- Leading the relationship with SSCL to ensure timely and accurate financial processing.
- Raising requests for Purchase Orders (POs) and chasing progress until suppliers have POs.
- Ensuring invoices are received before approving payment.
- Other activities as required to ensure financial information is accurately maintained.
Key areas of responsibility
The post holder will be responsible for:
- Responsible for end to end Purchase to Pay (P2P) management
- Responsible for overseeing progress on any P2P/transactional issues and solutions.
- Support the collation, completeness and credibility of audit evidence around this process.
- Production of aged debt analysis and acting on any debt above threshold.
- Contribution to monthly GSG financial management information process and report.
- Support on GSG Finance continuous improvement.
Person specification
Essential skills and experience:
- Experience as a Finance administrator/Ledger clerk.
- Experience with running Purchase to Pay (PTP) and debtor ledger management.
- Strong communicator and able to communicate/influence at all levels.
- Experience of use of Google sheets or Microsoft Excel in a fast paced programme/team environment.
- Possess natural organisational skills with a high level of audit ability.
- Demonstrate excellent record keeping skills.
- Ability to develop an intra-Government finance community network of contacts.
Additional information:
A minimum 60% of your working time should be spent at your principal workplace. Although requirements to attend other locations for official business will also count towards this level of attendance.
Behaviours
We'll assess you against these behaviours during the selection process:
- Managing a Quality Service
- Delivering at Pace
- Working Together
- Making Effective Decisions
Benefits
- Learning and development tailored to your role.
- An environment with flexible working options.
- A culture encouraging inclusion and diversity.
- A Civil Service Pension which provides an attractive pension, benefits for dependants and average employer contributions of 27%.
- A minimum of 25 days of paid annual leave, increasing by one day per year up to a maximum of 30.
Things you need to know
Selection process details
Application process
As part of the application process you will be asked to provide:
As part of the application process you will be sifted on your CV, Behaviours and Personal Statement (no more than 1000 words). Further details around what this will entail are listed on the application form.
Should a large number of applications be received, an initial sift may be conducted using the lead behaviour, Managing a Quality Service. Candidates who pass the initial sift may be progressed to a full sift, or progressed straight to assessment/interview.
Selection process
During the blended interview you will be assessed against your experience and the below behaviours.
- Managing a Quality Service
- Delivering at Pace
- Working Together
- Making Effective Decisions
Expected timeline (subject to change)
Expected sift date – Early February 2024
Expected interview date/s – Estimated February 2024
Interview location - Virtual
Further information
Please note terms and conditions are attached. Please take time to read the document to determine how these may affect you.
A reserve list may be held for a period of 12 months from which further appointments can be made.
Any move to Cabinet Office from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk
SC clearance, which would normally need 5 years’ UK residency in the past 5 years. This is not an absolute requirement, but supplementary checks may be needed where individuals have not lived in the UK for that period. This may mean your security clearance (and therefore your appointment) will take longer or, in some cases, not be possible.
If successful and transferring from another Government Department a criminal record check may be carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service or Disclosure Scotland on your behalf.
However, we recognise in exceptional circumstances some candidates will want to send their completed forms direct. If you will be doing this, please advise Government Recruitment Service of your intention by emailing Pre-EmploymentChecks.grs@cabinetoffice.gov.uk stating the job reference number in the subject heading.
For further information on the Disclosure Scotland confidential checking service telephone: the Disclosure Scotland Helpline on 0870 609 6006 and ask to speak to the operations manager in confidence, or email Info@disclosurescotland.co.uk
Applicants who are successful at interview will be, as part of pre-employment screening, subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant’s details held on the IFD will be refused employment.
A candidate is not eligible to apply for a role within the Civil Service if the application is made within a 5 year period following a dismissal for carrying out internal fraud against government.
New entrants are expected to join on the minimum of the pay band.
Reasonable adjustments
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes.
If you need a change to be made so that you can make your application, you should:
- Contact Government Recruitment Service via cabinetofficerecruitment.grs@cabinetoffice.gov.uk as soon as possible before the closing date to discuss your needs.
- Complete the ‘Assistance required’ section in the ‘Additional requirements’ page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you’re deaf, a Language Service Professional.
If you are experiencing accessibility problems with any attachments on this advert, please contact the email address in the 'contact point for applicants' section.
Feedback will only be provided if you attend an interview or assessment.
Security
See our vetting charter (opens in a new window).
Nationality requirements
This job is broadly open to the following groups:
- UK nationals
- nationals of the Republic of Ireland
- nationals of Commonwealth countries who have the right to work in the UK
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
- nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
- individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
- Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Working for the Civil Service
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
Apply and further information
Contact point for applicants
Job contact :
Recruitment team
Further information
If you are not satisfied with the response you receive, then you can contact the Civil Service Commission at info@csc.gov.uk. For further information on the Recruitment Principles. and bringing a complaint to the Civil Service Commission, please visit their website at: https://civilservicecommission.independent.gov.uk.
