Hotel Procurement Manager

Working in association with a privately-owned property Investment Company owning a unique portfolio of freehold office, residential, hotel, retail and leisure properties based in Canary Wharf, who are seeking a Hotel Purchasing / Procurement Manager to join their hotel asset management team.

The role will be to work with the group hotel asset management team in association with the various hotel brands in the planning and execution of effective procurement exercises. The role will also entail contract monitoring, and the management of procurement related activities across a range of goods and services throughout the wider group.

This is a fantastic opportunity to join a high performing business within one of the UK's most competitive markets. Reporting directly to the Head of Hotels, this role will give the successful candidate exposure to a variety of duties, and to work with key stakeholders across the business. This position is full-time office based at their prestigious Canary Wharf location.

Role Overview

• Implement sound purchasing policies, systems and procedures in accordance with Company standards.
• Monitor vendors for quality, service and price through standard purchasing specifications.
• Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased.
• Establish contracts to ensure reduced pricing for all operating areas of the hotel.
• Ensures that all orders receiving dates are updated by the buyers according to the suppliers promised delivery dates.
• Ensures that all authorised or approved purchase orders are sent to their respective suppliers/vendors for delivery purposes on a daily basis.
• Ensures & verifies that quotations are regularly updated and supplier’s new current price lists are maintained.
• Ensure the efficient operation of the procurement department in all aspects.
• Research and identify new products and services for the hotel in the market.
• Obtains written approval for established Minimum / Maximum stock levels by the financial controller and general manager.
• Checks, explain if needed and approves delivered items discrepancy report issued by cost control regarding price and quantity order variances.
• On a daily basis prepare the list of to be cancelled orders and sent to accounts for deletion, with appropriate reasons.
• Issues regularly slow-moving item lists.
• Identifies items for standing orders utilising vendor’s logistics for regular deliveries to the hotel based on approved highly consumed items.
• Ensures validity of items available, force issue obsolete items and follows up on action taken for disposal.
• Verifies that all documentation and proper quotations are maintained and filed according to Policy and Procedure requirements.
• Responsible for all purchasing functions, quotations, quality and availability.
• Responsible for physical control of all store items until issued, fully documented under strict control procedures (key control, timing schedule, authorised issue requests).
• Responsible for maintaining logical storeroom inventory levels operationally needed.
• Ensures that the suppliers follow the rules relating to the hygiene of goods delivered.
• Keeps all records in a way that they can be checked at any time for information or audit purposes.
• Maintains all documents, files and listings up-to-date and performs duties in the most efficient manner.
• Willing to work a flexible schedule in order to accomplish all major responsibilities and tasks.

Skills & Experience Required

• 4 years plus experience of working within a similar role.
• Experience in negotiating complex procurement contracts.
• A good understanding of effective procurement procedures within the hospitality, property investment industry.
• Experience with the ability to demonstrate commercial and financial acumen, and to articulate the benefits of defined procurement processes.
• Prior experience of supply chain and procurement working within the industry (preferably from hospitality/property asset remit).
• Experience of multiple cost centres would be advantageous.
• Strong negotiation skills.
• Self-motivation.
• Good communication skills (written and verbal).
• Ability to build relationships with internal and external stakeholders.
• Excellent working knowledge of MS packages.
• Excellent organisational skills.
• Strong academic background.
• Ability to work on own initiative.
• Attention to detail.
• Flexible and willing to travel.