AddressBarnsley Hospice has an exciting opportunity for a HR Administrator to join our HR team. The HR Administrator will support the HR team in ensuring that a high-quality HR service is delivered to the Hospice. The post holder will provide a comprehensive Human resources administration service to the Hospice.
Organisation summary - Barnsley Hospice delivers wide-ranging support and personalised care to improve the quality of life and wellbeing for people with specialist palliative and end of life care needs. The service is available for all adults registered with a Barnsley GP, as well as their family and friends.
The hospice has 10 inpatient beds, and also provides support and wellbeing services and counselling services to patients, families and friends. The hospice is a registered charity governed by a Board of Trustees. Fundraising and retail are vital activities of the hospice. We employ over 100 staff and benefit from the help and support of a large volunteer workforce.
We are committed to Equality, Diversity and Inclusion in all that we do and welcome applications from all sections of the community. We particularly welcome applications from Black, Asian and minority ethnic candidates, LGBTQIA+ candidates and candidates with disabilities because we are committed to increasing the representation of these groups at Barnsley Hospice.
Key duties & responsibilities
· Administration of the full employee and volunteer lifecycle
· Entering employment data into the company database
· Organising meetings and taking minutes
· Supporting recruitment and training activities
· Answering relevant employee enquiries
· Coordinating logistics for new hire orientations
· Updating employee records including holiday and sickness
Recruitment – Staff and Volunteers
Work closely with the HR team to support recruitment campaigns for individual roles and volunteers - including handling of the application and shortlisting process, liaising with candidates and scheduling of interviews, preparing offers and contracts of employment, referencing, and collecting required documentation at offer stage.
· To support the placing of advertisements and responding to candidates in a timely manner.
· Record and monitor all applications that are received by the Hospice
· Arrange interviews on behalf of recruiting managers.
· To complete all pre-employment checks needed for selected candidates, including references and DBS checks.
· To draft new starter, offer letters and contracts.
· To take photos of employees and order name badges.
Induction – Staff and Volunteers
Supporting and coordinating the onboarding process for new starters, including scheduling of inductions.
· To ensure that all relevant information needed for new starters has been collected.
· To enter new starter information onto the relevant systems
· To create electronic personnel files for all new starters and ensure that all documentation is present and completed
· To be responsible for arranging induction sessions.
· To send out probation reminders to managers and escalate any issues to the HRBP or Director of HR and OD when appropriate.
Training – Staff and Volunteers
· To work with the HR team to organise in-house training, including sending out invitations and collating evaluation forms.
· To monitor and track training for reporting purposes.
· Support the management of the MAST on Vantage.
General:
Maintaining an accurate and efficient HR database with employee information and necessary documentation, including administering new starters, changes and leavers on the system.
· To provide basic advice on policies and procedures to employees and managers.
· To draft employee letters in relation to any changes in their terms and conditions of employment and to update all the relevant systems.
· To maintain staff and volunteer files.
· To provide general administrative support to the HR team where required.
· To provide administrative support to investigations, meetings and hearings held under the Hospice’s policies and procedures, for instance, taking notes, etc.
· To take minutes at meetings as required.
· Liaising with the outsource payroll provider and other 3rd parties to ensure the accurate processing of payroll and benefits
· Any other duty commensurate with the post, as directed by the Director of HR & OD.
· Coordinating and assisting with periodic processes, such as auditing accuracy of information, collation of completed appraisal documentation, auditing training logs etc.
· Scheduling of periodic staff reviews across all departments, including probationary period reviews.
Other Responsibilities:
1. To act as an ambassador of the Hospice, maintaining honesty, integrity and trustworthiness at all times.
2. The post holder will be expected to maintain strict confidentiality at all times.
3. The post holder will ensure that they are aware of and apply health and safety and fire precautions across the practice.
4. The post holder is to ensure data protection is maintained at all times.
5. The post holder will be flexible in terms of working hours in order to meet service needs.
6. The post holder will support the Hospice as required, across the range of his/her duties as appropriate within the grading of this post. In the context of rapid and ongoing change within the Hospice, the above responsibilities represent the current priorities and requirements for the post. These priorities will develop and evolve over time. Any significant changes will be the subject of full communication and consultation with the post holder.
PERSON SPECIFICATION
Contributing to the continuous improvement of the HR function and providing efficient and effective administration support.
Role summary:
The HR Administrator will support the HR team in ensuring that a high-quality HR service is delivered to the Hospice. The post holder will provide a comprehensive HR administration service to the Hospice.
Qualifications
Essential
- Willing to work towards Level 3 CIPD qualification
- Level 2 Numeracy and Literacy (GCSE)
Desirable
· NVQ Level 3 in Administration (or equivalent experience)
Experience
Essential
- Experience of administration and general office routines and filing systems
- Experience of handling confidential data and information
- Experience of prioritising own work to work efficiently and effectively
Desirable
- Previous experience working within a HR department is highly desirable
- Previous administrative experience in a healthcare setting
Knowledge and Skills
Essential
- Excellent oral and written communication skills.
- Good telephone communication skills, with the ability to take and convey clear messages
- Able to take initiative and work independently
- Ability to work accurately and with precision in a variety of routine administrative tasks
- IT skills and competency using MS Office
- Ability to work with databases to enter information accurately and efficiently
Desirable
· Knowledge of HR legislation and good practice
Personal qualities
Essential
- Ability to work flexibly and under own initiative to achieve objectives
- Ability to build and maintain relationships
- Approachable with a professional manner
- Well-organised, systematic and able to prioritise own workload
- Team player with a constructive attitude to achieving shared goals
Please send Cover Letter and CV.
Closing Date 22nd June 2023
Job Type: Full-time
Salary: £23,556.00 per year
Benefits:
- Additional leave
- Company pension
- Employee discount
- Free parking
- On-site parking
- Sick pay
- Store discount
Schedule:
- Monday to Friday
Experience:
- Administrative: 3 years (required)
Work Location: In person
