Hr Administrator

Role Overview

We are excited to offer an opportunity for a dedicated HR Administrator to join our Human Resources Shared Services team based in Peterborough.

Working closely with our HR professionals, the successful candidate will contribute to the effectiveness and efficiency of our HR department and providing an outstanding service to our clients.

This is a proactive, varied and busy role, providing organisational, administrative and general HR support across all our divisions, representing the HR team, supporting employees and building relationships with managers and teams.

This role will be suitable for someone who has previous administrative experience. Previous HR administration experience is preferable but not essential.
You must live within 1 hour’s commute of the Peterborough office. 

Key Responsibilities

Process and Procedure:

•  Issue employment contracts to new joiners, including contractors and agency worker, ensuring timely completion of the onboarding process.
• Ensure right to work checks are completed in line with current legislation.
• Follow referencing process for new starters (including sending requests, chasing their return, updating the system and advising the HR Managers of any issues).
• Ensure the new joiners occupational health process is followed
• Process employee change of terms and conditions as well as supporting with the leaver process, ensuring documents are completed and Payroll notified in a timely manner
• Responding to external reference requests
• Responding to financial references for employees
• Supporting with the Loyalty Award, Refer a Friend and Alumni schemes
• Uploading job vacancies onto our Applicant Tracking System, tracking and updating vacancies where necessary
• Liaise with HR or managers to ensure fixed term employments and contractor agency worker periods are extended or ended accordingly
• Ensure that employee records are updated and maintained accurately

Reporting

• Produce ad-hoc and monthly HR reports including sickness and D&I data
• Reviewing monthly sick returns and informing/liaising with individuals and Managers
• Reviewing new joiners 3 and 6 months’ probation periods, chasing non completion of reviews
• Reporting on employee holiday status
• Reporting on status of annual appraisal completion

Other

• Processing invoices using the internal MyPurchasing system
• Organising and booking team travel
• Updating HR team organisation charts
• Develop and maintain active communication both within the team and wider divisions
• Understand and apply company and team processes and procedure
• Keep up to date with legislative changes and ensure compliance and best practice is adhered to

Key Skills

• Ability to establish and maintain trust and effective working relationships across all levels of the organisation.
• Ability to multi-task and use own initiative.
• Excellent Customer Service skills
• Excellent administration skills.
• Good planning and organisational skills.
• Attention to detail.
• Good interpersonal/verbal and written communication skills.
• Sensitivity, discretion and diplomacy.
• Self motivated.
• Pro-active / takes ownership of responsibilities
• Ability to work well under tight deadlines
• Ability to work well in a team environment and support fellow team members
• Familiarity with MS Word/Excel/Powerpoint

Team Overview

You will be working in a fast paced team with a direct client group of circa 6500 employees. The immediate team is made up of a HR Shared Services Manager, HR Coordinator, 2 Senior HR Administrators and 4 HR Administrators.

You will also benefit from being part of the wider HR team within the business which will provide a great opportunity to work alongside knowledgeable, collaborative and friendly HR professionals.
 
Find out more about Savills offer

Recruitment agencies

Savills only pay agency fees where we have a signed agreement in place and that agency has been previously contacted and directed by a member of our recruitment team. We do not pay agency fees when speculative and unsolicited CVs are submitted to Savills or any of our employees other than via our careers website and through our recruitment process. If this is not adhered to, agency fees will not be paid.
Submission of any unsolicited CVs or proposals to Savills will be deemed evidence of full and unlimited acceptance of this approach.