Hr And Facilities Administrator

Position:HR and Facilities Administrator              

Suitable for:  Facilities Officer, Facilities Administrator, HR Administrator, HR Officer, HR Advisor with Facilities experience

Location: Hybrid working (3 days a week inMilton Keynes) + some travel to other offices                               

Salary: £24,000 + bens

Please note that unfortunately, our client is unable to offer sponsorship

Our client is looking for a HR and Facilities Administrator to help support their HR team on a full-time basis. The HR and Facilities Administrator will work closely with the wider HR team to assist with general HR and Facilities admin, system management, HR processes and assisting in health and safety duties.

This role will be based at head office in Milton Keynes for a minimum of 3/5 days per week. Further travel may be expected on an ad hoc basis to alternative company office sites in Surrey and Liverpool. Therefore, some level of travel will be expected.

Essential Skills/attributes:

• Hands on experience of approx. 1-2 years as a HR administrator, HR Officer, HR Advisor or similar
• Hands on experience of facility management
• Involvement in Health and Safety procedures and compliance within the work environment
• Process driven to ensure compliance with Legal/HR processes
• Excellent administrative skills using MS office products
• Attention to detail and accuracy in data entry and recording/reporting
• Requirement to work with confidential and sensitive information
• Able to work under pressure and to tight deadlines
• Excellent organisational, interpersonal skills and ability to work as part of a team
• Strong communication skills are essential, both written and oral, as you will be engaging with multiple
• internal and external stakeholders

HR and Facilities Administrator Role and responsibilities:

HR Administration:

• First point of contact for HR shared inbox queries, fielding out emails where necessary to the relevant HR team member
• Providing cover of the HR Recruitment Inbox in the event of team absence
• First point of contact for absence management. This will involve monitoring the HR absence number, updating line managers and HR systems for absence reporting.
• Responsible for weekly absence reports to the wider HR Team and Chief HR Officer (CHRO)
• Fielding out absence escalations to the HR Coordinator & HR Advisors
• Responsible for the end-to-end new starter process. Including but not limited to; sending out reference requests, updating shared team calendars with start dates, liaising with IT via our ticketing system to send out company equipment and working with managers to organise induction itineraries.
• Carrying out DBS checks as and when required
• Creating new employee accounts on all HR systems and employee benefit portals.
• Responsible for the leaver administration process. Including but not limited to; updating HR systems and employee benefit portals with leave dates and liaising with IT, via our ticketing system, to organise the collection of company equipment.
• Ensuring employee records are up to date and maintained on our HR system
• Running ad hoc reports for the HR Team as and when required
• Employee Action Notification forms - actioning new starter, leaver and ad hoc employee changes such as line manager, job title and department change letters
• Assisting with monthly recruitment invoices and expenditure request forms
• Assisting with on-site premise support including, fielding out post to the relevant departments and assisting with any office supply purchases.

Facilities and Health & Safety Administration:

• Responsible for the maintenance of all health and safety documentation processes and procedures including updating accident logs and safety records, first aid and fire warden training requirements, policy updates and minuting meetings where required.
• Working with relevant Health & Safety Representatives across the company to ensure all risk assessments are logged, tracked and circulated to the CHRO for review.
• Regular office Health and Safety inspections/visits, alongside the CHRO, to ensure there is adherence and compliance with the Health and Safety Policy.
• Conducting Health and Safety inductions for all new starters and refresher training to existing employees following any operational/premise change.
• Carrying out DSE Risk Assessments where required and responsible for any purchases of kit related to health and safety requests.

Full job description for the HR and Facilities Administrator role is available on request

To apply:  Please follow the online application process and upload your CV, in Word format

Please note: You must be eligible to work in the UK for your application to be considered (sorry, our client is unable to offer sponsorship).  Due to large numbers of applications, unfortunately we cannot provide detailed feedback to everyone, however, if you wish to find out how your application is progressing, please call or e-mail the office and someone will help you / get back to you.