AddressWhere there is light, there is life. This philosophy is at the heart of what we do, linking natural resources with human needs. As "daylight engineers," we are committed to achieving our goal of constantly giving the world new possibilities of bringing daylight and fresh air into the homes and lives of people.
Our culture reflects our values and way of working and we strive to let them shine through everything we do. Whether pursuing a career in sales, marketing, distribution, manufacturing or support operations, we believe in working as a unified team to bring light to life.
Are you looking for a varied and fulfilling role within HR and do you want to be part of an international company? Then join us in this exciting role as HR Assistant as part of the VELUX Commercial HR team - in a setting where help and feedback are offered as well as accepted, pragmatic solutions are sought, and initiative is encouraged.
Your challenges
Joining our HR team, this opportunity as HR Assistant will be based at our Blyth site in Northumberland, and you will primarily support our organisation in GB&I. Reporting to the local Senior HR Business Partner, you will be collaborating closely with your colleagues and stakeholders in GB&I. We are a friendly, informal team with a great office atmosphere. This is a part-time role and will be fully office-based during the first three months. However, thereafter there will be flexibility to work from home from time to time.
As HR Assistant, you will be responsible for all HR administration activities, playing a crucial role in facilitating the smooth day to day running of the HR function in the UK and you will act as first point of contact for all HR systems work and enquiries. This is a dual role, with 50% of your time being focused on HR Support and the other 50% on recruitment activities. This role is a great opportunity for a candidate who is comfortable working on a wide variety of transactional HR tasks and is ideal if you are looking to have a fulfilling role along with a great work/life balance.
Your key tasks will be:
- First point of contact, managing and processing incoming requests and enquiries in a professional and timely manner
- Update, maintain and make suggestions for improvements to the HR data retention system (Workday)
- Investigation and implementation of digital HR processes
- HR systems superuser
- Maintain HR files in all formats in accordance with legal requirements, company policies and procedures
- Revision of HR standards and procedures, with a focus on continual improvement and development
- Ensure timely and smooth operation of key HR processes, with a focus on end to end recruitment: initial screening and shortlisting of candidates via phone and email, arranging interviews/assessment days, onboarding and induction
- Assisting/supporting the HRBP and line managers with interviews and assessment centres where required
- Creating and sharing recruitment adverts, using direct sourcing platforms such as LinkedIn Recruiter
- Generating contracts of employment, absence and leavers from an administrative perspective
- Responsibility for monthly reporting to support payroll processing
- Responsibility for the preparation of management data when requested
- General office duties and any other reasonable ad-hoc tasks as required
What we ask for
- Excellent administration and organisation skills
- Able to work proactively on own initiative with minimal supervision
- Strong time management skills – preferably gained in a focused planning and organisational role – able to work to and meet tight deadlines
- Strong IT literacy skills – must be highly skilled in using Microsoft Office Suite including Outlook, Excel, Word and PowerPoint
- Previous experience and understanding of the end to end recruitment process, experience of working with recruiter platforms is desirable
- Strong systems understanding and capabilities – mindset to learn new systems and work efficiently with them
- Strong written and verbal communication skills
- Proven range of administrative support experience in a similar role
- A flexible and adaptable approach to work - be reliable, hardworking and remain calm when working under pressure
- Collaborative team player
- Actively seek out opportunities for improvement
- Previous experience of using Workday or similar HRIS
What you get in return
- A work culture characterised by values such as mutual respect and commitment
- Varied tasks and a wide scope of action
- Competitive salary package with enhanced company pension contributions
- Generous annual leave entitlement, with additional holidays for long service
- Agile/flexible working options
- An organisation with a strong learning culture
- Company laptop and mobile phone
- Access to employee discounts and perks platform
- Salary sacrifice scheme incl. Cycle to Work and Workplace Nursery
- Mental Wellbeing Support in the workplace
Have we piqued your interest?
Then we are looking forward to receiving your application and CV as soon as possible. We will review applications and conduct interviews on an on-going basis, so don’t wait to apply.
If you would like to know more about VELUX Commercial, please visit www.commercial.velux.com
Equal Opportunity Employer
VELUX Commercial is fully committed to the concept and practice of equal opportunity in all aspects of employment. To further our goal of equal employment opportunity for all employees and prospective employees, it is the policy of VELUX Commercial to recruit, hire, train, and promote persons in all job titles without regard to race, color, religion, sex, age, disability, protected veteran status, national origin, sexual orientation, or any other basis prohibited by applicable law. All employment decisions shall be consistent with the principle of equal employment opportunity and only job-related qualifications will be required.
Job Type: Part-time
Work Location: In person
